Secretary of the Honorary Consular

Job Description

Title: Secretary of the Honorary Consular

Company Name: Honorary Consulate of Guatemala, Bangladesh

Vacancy: Not specific

Job Location: Dhaka

Employment Status: Full-time

Educational Requirements:
∎ MBA/BBA/Master's in English from any reputed University.
∎ Graduates from A Level background will get preference.

Experience Requirements:
∎ 2 to 3 year(s)

Job Responsibilities:
∎ Coordination with the High commission.
∎ Documentation of Consul Work.
∎ Liaise on behalf of The Honorary Consular for Business meeting both inside and outside of the Country.
∎ To assist on the day to day program of appointments.
∎ Managing the internal communication flow by distributing other documents and correspondence as directed by The Honorary Consular.
∎ Updating regularly the daily schedules for meetings, ceremonies and other official gatherings.
∎ Receiving / distributing mail and addressing items with The Honorary Consular on time.
∎ Receiving phone calls and taking messages on behalf of the Honorary consular.
∎ Responding to official letters or diplomatic notes with standard language and format.
∎ Typing and dictation of letters, speeches and emails to screen.
∎ Managing all incoming and outgoing correspondence.
∎ Making travel arrangements for the Ambassador's visits.
∎ Support the Chief of Staff in budget monitoring and administration
∎ Coordinate bids for use of the Ambassador's Residence.
∎ Act as first point of contact for phone calls and general queries.
∎ General office management including logging the Ambassador's travel, leave, gifts and monthly activities; stationery orders, shredding, data management, maintaining the Ambassador's contact lists.
∎ Support Chief of Staff and Diary Secretary as required.

Additional Requirements:
∎ 2-3 years substantive experience in relevant positions is preferred.
∎ Excellent secretarial skills, including touch and/or speed typing and proficiency with the Microsoft Office Suite
∎ Excellent organizational skills and a keen eye for detail.
∎ Ability to multi-task and work as a team player.
∎ Strong interpersonal skills, including the ability to be professional, courteous and deal directly with key players at a senior level both inside and outside the Embassy.
∎ Strong presentation and public-speaking abilities.
∎ Strong verbal, listening, written communication skills required.
∎ Creative & congenial personality.
∎ Ability to work under stress and long hours.
∎ Training & Development Bond:
∎ Finally selected candidates must give a Training & Development Bond for a minimum period of 3 (three) years after completion of his 6-months' probation period. Nominated mentors will guide, coach and train on the job to shape up competence & operational expertise; knowledge and behavioral competences to enable take up the substantive job as the "Secretary of the Honorary Consular" within a regular pay scale on successful completion of the probation period.
∎ Additional Requirements:
∎ Females are encouraged to apply. Good command over English Language or any certification would be an added advantage. Proficiency in email & verbal communication.
∎ Terms & Conditions:
∎ Unfair lobbying in recruitment process will result in discarding the application and termination of any employment.

Compensation & Other Benefits:
∎ Endeavors to ensure equitable benefit plans and compensation treatment for all employees.
∎ Permanent employee receive as per company policy.

Application Deadline: 10 Oct 2020

Company Information:
∎ 13 Sep 2020
∎ Honorary Consulate of Guatemala, Bangladesh

Category: Secretary/Receptionist

Source: bdjobs.com