Secretary

Job Description

Title: Secretary

Company Name: Caritas Bangladesh

Vacancy: 1

Location: Dhaka

Minimum Salary: Tk. 35000 (Monthly)

Published: 2 Jun 2024

Education:
∎ The candidate must have a Bachelor’s degree. However, the candidates having post graduate degree will be given preference. Professional qualification, such as Diploma in Secretarial Science will be treated as an additional qualification.
∎ The candidate must have a Bachelor’s degree. However, the candidates having post graduate degree will be given preference. Professional qualification, such as Diploma in Secretarial Science will be treated as an additional qualification.

Requirements:

Additional Requirements:
∎ Age: 25-40 years (as on 31.05.2024) may be relaxed for the highly experienced candidate.
∎ Should have high level of competence with Microsoft Excel, Word, PowerPoint, composing English and Bangla etc., is essential.
∎ Should have at least two year’s working experience in similar position in any reputed organization
∎ Should be fluent both in writing and speaking English.
∎ Should have ability to translate various documentation from English to Bangla and vice versa.
∎ Should be self-driven and positive to work in a team.
∎ Should have “can do’ attitude and able to handle multiple tasks managing priorities.
∎ Should be committed to work following organizational aims, values, principal and policies.
∎ Should have excellent interpersonal, organizational and communication skills.
∎ Should be smart, dynamic, intelligent and committed.
∎ Age: 25-40 years (as on 31.05.2024) may be relaxed for the highly experienced candidate.
∎ Should have high level of competence with Microsoft Excel, Word, PowerPoint, composing English and Bangla etc., is essential.
∎ Should have at least two year’s working experience in similar position in any reputed organization
∎ Should be fluent both in writing and speaking English.
∎ Should have ability to translate various documentation from English to Bangla and vice versa.
∎ Should be self-driven and positive to work in a team.
∎ Should have “can do’ attitude and able to handle multiple tasks managing priorities.
∎ Should be committed to work following organizational aims, values, principal and policies.
∎ Should have excellent interpersonal, organizational and communication skills.
∎ Should be smart, dynamic, intelligent and committed.

Responsibilities & Context:
∎ Caritas Bangladesh (CB) is a national and non-profit development organization operating in Bangladesh since 1967. It has its Central Office in Dhaka and eight Regional Offices (Barishal, Chattogram, Dhaka, Dinajpur, Khulna, Mymensingh, Rajshahi and Sylhet Region). CB is implementing 91 on-going projects covering 201 Upazilas focusing on six main priorities i.e i) Social Welfare for Vulnerable Communities (SWVC), ii) Education and Child Development, iii) Nutrition and Health Education, iv) Disaster Management, v) Ecological Conservation and Food Security (ECFS), and vi) Development of Indigenous Peoples.
∎ Caritas Bangladesh is inviting applications from the eligible candidates (men and women) for an immediate appointment as well as to prepare a panel list for the position of Secretary for its Central Office in Dhaka.
∎ The details of the position including job responsibilities, educational qualification and other qualities /competency required for the above position are given below for information:
∎ Job Location: Central Office, Dhaka
∎ Receive and screen telephone calls and responds and take message in absence of the concerned Director.
∎ Prepare various correspondence/letters, reports and documents through MS Word, MS Excel, Power Points/Presentation software, etc.
∎ Receive/Send, sort and register all incoming and outgoing correspondence including email.
∎ Responsible for dispatching letters/reports/documents.
∎ Responsible for filling and preservation of official correspondence and documents in a systematic way
∎ Provide secretarial support and take minutes of various meetings and report timely manner.
∎ Receive visitors and set-up appointments and giving on time reminders, maintain diary of future program for the Directors and preserve records of previous programs.
∎ Maintain confidentiality on any matter for interest of the organization.
∎ Caritas Bangladesh (CB) is a national and non-profit development organization operating in Bangladesh since 1967. It has its Central Office in Dhaka and eight Regional Offices (Barishal, Chattogram, Dhaka, Dinajpur, Khulna, Mymensingh, Rajshahi and Sylhet Region). CB is implementing 91 on-going projects covering 201 Upazilas focusing on six main priorities i.e i) Social Welfare for Vulnerable Communities (SWVC), ii) Education and Child Development, iii) Nutrition and Health Education, iv) Disaster Management, v) Ecological Conservation and Food Security (ECFS), and vi) Development of Indigenous Peoples.
∎ Caritas Bangladesh is inviting applications from the eligible candidates (men and women) for an immediate appointment as well as to prepare a panel list for the position of Secretary for its Central Office in Dhaka.
∎ The details of the position including job responsibilities, educational qualification and other qualities /competency required for the above position are given below for information:
∎ Job Location: Central Office, Dhaka
∎ Key Responsibilities:
∎ Receive and screen telephone calls and responds and take message in absence of the concerned Director.
∎ Prepare various correspondence/letters, reports and documents through MS Word, MS Excel, Power Points/Presentation software, etc.
∎ Receive/Send, sort and register all incoming and outgoing correspondence including email.
∎ Responsible for dispatching letters/reports/documents.
∎ Responsible for filling and preservation of official correspondence and documents in a systematic way
∎ Provide secretarial support and take minutes of various meetings and report timely manner.
∎ Receive visitors and set-up appointments and giving on time reminders, maintain diary of future program for the Directors and preserve records of previous programs.
∎ Maintain confidentiality on any matter for interest of the organization.

Compensation & Other Benefits:
∎ Salary Range: Tk. 35,000/- (consolidated) per month
∎ Bonus: as per policy of the organization
∎ Salary Range: Tk. 35,000/- (consolidated) per month
∎ Bonus: as per policy of the organization

Employment Status: Full Time

Job Location: Dhaka

Read Before Apply:

The candidates who are presently work under Caritas Bangladesh and have the required qualification should apply through proper channel with approval of the Project/Regional/Central Management.

Only short-listed candidates will be called for written test and Interview. Incomplete applications will not be considered, and the organization reserves the right to reject any application or to cancel or postpone the recruitment process for any reason whatsoever. Applicants are requested to visit www.caritasbd.org or Facebook: https://www.facebook.com/Caritasbangladesh2016 to know about Caritas.

ANY KIND OF PERSONAL CONTACT AND OR PERSUASION WILL BE TREATED AS THE DISQUALIFICATION OF THE CANDIDATE

Caritas Bangladesh (CB) is committed to recognize the personal dignity and rights of all people we work, especially vulnerable groups regardless of gender, race, culture and disability and conduct its programs and operations in a manner that is safe for the children, young people and vulnerable adults it serves. Caritas Bangladesh has zero tolerance towards incidents of violence or abuse against children or adults, including sexual exploitation or abuse, committed either by employees or other affiliates with our work. To this aim, we follow recruitment practices according to our safeguarding policies.

Caritas is an equal opportunities employer.

Apply Procedure:

Hard Copy:
∎ The selected candidate will be appointed on temporary basis initially for six months which may be extended for future period subject to the satisfactory performance and requirements of the Organization. If you feel you are the right person for the above position, you are invited to apply with a complete CV with the names of two referees (not relative) from present and previous employer, two passport size photographs and copies of all educational and experience certificates including National ID to: Director, Finance and Administration, Caritas Bangladesh, 2, Outer Circular Road, Shantibagh, Dhaka-1217 by 13.06.2024.

Company Information:
∎ Caritas Bangladesh
∎ Caritas Bangladesh, 2 Outer Circular Road, Shantibagh, Dhaka-1217
∎ Established by the Catholic Bishops` Conference of Bangladesh (CBCB), Caritas Bangladesh (CB) is a national organization, operating since 1967 to carry out activities promoting integrated social welfare and development. Having its central office in Dhaka, CB has a wide presence across country through its eight Regional Offices in Barisal, Chittagong, Dhaka, Dinajpur, Khulna, Mymensingh, Rajshahi and Sylhet. The focus area of its work includes Charity and compassion, Integrated Development, Disaster Management and Human Resource Development.
Mostly the interventions led by CB are concentrated in the remote rural areas of Bangladesh. Presently it covers 208 upazila (sub-districts). However, during emergencies- natural and manmade disasters - Caritas is operational in any part of the country. CB maintains the spirit of universality and openness to all people of Bangladesh irrespective of caste, creed and religion, but with preferential option for the poor and the marginalized including tribal.
CB is a member of the Caritas Internationalis, a confederation of 165 Caritas Member Organizations over 200 countries and territories.

Address::
∎ Caritas Bangladesh, 2 Outer Circular Road, Shantibagh, Dhaka-1217
∎ Established by the Catholic Bishops` Conference of Bangladesh (CBCB), Caritas Bangladesh (CB) is a national organization, operating since 1967 to carry out activities promoting integrated social welfare and development. Having its central office in Dhaka, CB has a wide presence across country through its eight Regional Offices in Barisal, Chittagong, Dhaka, Dinajpur, Khulna, Mymensingh, Rajshahi and Sylhet. The focus area of its work includes Charity and compassion, Integrated Development, Disaster Management and Human Resource Development.Mostly the interventions led by CB are concentrated in the remote rural areas of Bangladesh. Presently it covers 208 upazila (sub-districts). However, during emergencies- natural and manmade disasters - Caritas is operational in any part of the country. CB maintains the spirit of universality and openness to all people of Bangladesh irrespective of caste, creed and religion, but with preferential option for the poor and the marginalized including tribal. CB is a member of the Caritas Internationalis, a confederation of 165 Caritas Member Organizations over 200 countries and territories.

Application Deadline: 13 Jun 2024

Category: Office Secretary/ Regulatory affairs