Receptionist

Job Description

Title: Receptionist

Company Name: The Royal Norwegian Embassy

Vacancy: Not specific

Job Location: Dhaka

Employment Status: Full-time

Job Context:
∎ The Royal Norwegian Embassy in Dhaka is searching for an experienced and engaged full-time receptionist for the Nordic embassies` front desk. The Norwegian Embassy, co-located with the Danish and Swedish embassies in Gulshan, shares multiple common functions, including the front desk service.
∎ Due to the current Covid-19 situation, the Embassy has put in place a number of measures to safeguard the work place. It is therefore very important that staff are flexible and understanding of the difficulties this may create.

Job Responsibilities:
∎ Coordinate lists of visitors according to requirements by each Embassy.
∎ Receive guests/visitors to the Nordic embassies.
∎ Receive and forward phone calls to the three Nordic embassies.
∎ Answer basic questions in regards to visa applications and consular assistance.
∎ Coordinate meeting room bookings according to Outlook schedule with the organizer, kitchen and technical team.
∎ Receive incoming mail, and post outgoing mail from the Nordic embassies.
∎ Keep up-to-date lists of staff at all three embassies in coordination with the respective PA's.
∎ Assist entrance of visitors to the Embassy during large meetings or other events.
∎ Assist with other administrative tasks whenever needed and as directed by the Norwegian Head of Administration and the Nordic team leader for the front desk.
∎ Perform other tasks at the behest of the Norwegian Ambassador or Chargé d 'Affaires.

Additional Requirements:
∎ Excellent communication skills, oral and written, in both English and Bengali.
∎ Practical knowledge and experience from similar jobs, preferably from embassies or international organisations.
∎ Good knowledge of IT-systems, and the ability to learn new IT-systems with ease. Preferable with experience from IT-based front desk systems.
∎ Able to do heavy lifting.
∎ Preferable with knowledge of basic first aid.
∎ Original Police Clearance certificate.
∎ We are looking for you, if you are:
∎ Positive and service minded
∎ A good team player
∎ An initiative taker
∎ Flexible and hardworking
∎ Efficient and effective

Application Deadline: 1 Sep 2020

Company Information:
∎ 18 Aug 2020
∎ The Royal Norwegian Embassy

Category: Secretary/Receptionist