Job Description

Title: PS to Managing Director

Company Name: Prome Agro Foods Ltd.

Vacancy: Not specific

Job Location: Dhaka (Uttar Khan)

Employment Status: Full-time

Educational Requirements:
∎ Masters/ MBA, from any reputed University.
∎ Candidate must have IELTS or any other English spoken & writing courses from any reputed institute will get preference.

Experience Requirements:
∎ 8 to 10 year(s)
∎ The applicants should have experience in the following area(s): Personal Secretary, Secretarial tasks

Job Responsibilities:
∎ To assist the Managing Director in conducting all day to day affairs of the office.
∎ Responsible for day to day Secretarial Jobs at MD's desk with dignity & maintain proper confidentiality.
∎ Responsible for Inter Departmental Coordination with All units as directed by MD.
∎ Prepare presentations and reports for MD as directed time to time.
∎ Maintain appointment calendars - arrange, coordinate and prioritize complex scheduling and logistics.
∎ Provide telephone coverage - answer executive phones, take accurate messages, know executive's where about at all times, handle urgent calls with appropriate judgment.
∎ Arrange (including selection of date, time, and location) internal and external meetings (internal meetings typically require extensive coordination).
∎ Attend meeting with MD & take notes on the discussion, prepare meeting minutes.
∎ To distribute minutes of the meeting and follow-up its progress keeping liaison with the concerned department / officials.
∎ Compose agendas and correspondence for special events, board meetings, committee meetings, Office Orders and development activities.
∎ Responsible for handling to VISA process to various embassy and agents.
∎ Responsible for handling all travel arrangements (domestic and international) including hotel accommodations, airline reservations, rental cars, office & site meeting venues. Sending meeting confirmation emails.
∎ Responsible & coordinate all Corporate Meeting.
∎ Supervise MD's driver, front desk, logistic executive, personal security & daily working schedule.
∎ Fix up MD's daily appointment, Communicate with Govt./ Private/ Business Agencies as directed by MD.
∎ Responsible for preparation of CIP processing file for various ministry.
∎ Responsible for preparation of different types of paper and documentation for National Medal and President Award.
∎ Any other job assigned by MD.

Additional Requirements:
∎ Age 32 to 42 years
∎ Only males are allowed to apply
∎ Must have to be fluent in English, both oral and written.
∎ Must have minimum 8 to 10 years of practical working experience as Personal Secretary to Company Secretary/ Director/Managing Director of any reputed organization.
∎ Expert in MS Office package (MS Outlook, MS word, MS Excel & Power Point presentation).
∎ Must have typing speed 35 and 20 wpm English & Bengali respectively.
∎ Ability to take dictation both in English & Bengali.
∎ Must have excellent interpersonal skills to communicate clearly and effectively internally and externally.
∎ Candidate should be smart, self- motivated, dynamic and energetic.

Salary: Negotiable

Compensation & Other Benefits:
∎ Mobile bill, Provident fund, Gratuity
∎ Salary Review: Yearly
∎ Festival Bonus: 2
∎ Lunch facilities as per company policy.

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 15 Jun 2023

Company Information:
∎ 30 May 2023
∎ Prome Agro Foods Ltd.
∎ Address : 487, Gobindapur, Uttarkhan, Moinartek, Dhaka-1230.
∎ Web : www.prome.com.bd
∎ Business : Consumer Goods, Beverage, Plastic, School & College, Resort & Convention Center.

Category: Secretary/Receptionist

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Source: bdjobs.com

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