Procurement Executive

Job Description

Title: Procurement Executive

Company Name: ZXY International

Vacancy: Not specific

Job Location: Dhaka

Employment Status: Full-time

Educational Requirements:
∎ Graduate in Business Administration in Supply Chain Management from a reputed institution
∎ PGDSCM will be an added advantage

Experience Requirements:
∎ At least 2 year(s)

Job Context:
∎ We are currently hiring for the position of Procurement Executive at our HQ, in the heart of Dhaka. Join our family and build an inspired career you`re proud of.
∎ The Procurement Executive is accountable for procuring high-quality and cost-efficient supplies for the organization through frequent interaction with vendors and external parties and manage the vendor selection processes as well as vendor performance.

Job Responsibilities:
∎ Prepare and update supplier database on a regular basis
∎ Assist in conducting market surveys to provide pricing information during operational expenditure budget planning
∎ Execute procurement requirements during company events
∎ Assist in performing market forecasting to analyze price hikes and propose advance purchase of items to keep in stock
∎ Assist in proactively planning for the allotment of the right vendors for the right work to optimize procurement timeline
∎ Verify all received requisitions to ensure proper approval, specifications and justifications have been mentioned
∎ Prepare the Request for Quotation (RFQ) and share with supervisor for verification and send to vendors
∎ Prepare the Comparative Statement (CS) to assess the received quotations
∎ Prepare the work orders and share with supervisor for verification and forward to finance team for approval
∎ Monitor goods movements to avoid supplier delays
∎ Perform direct purchase through spot quotations as and when required
∎ Execute timely bill submission with valid attachments to finance team for payment processing
∎ Coordinate with Finance team regarding suppliers' VAT Deduction at Source (VDS) and TAX Deduction at Source (TDS) certificates/Treasury challan
∎ Conduct meetings with finance team for bill settlements and ensure timely bill payments to vendors
∎ Interact with suppliers daily to resolve any transactional issues and gather critical information regarding invoices, tracking information, tax documents etc.
∎ Source new vendors through online, physically visiting vendors' offices, conducting market surveys and through references, both locally and globally based on projected procurement requirements.
∎ Liaise with vendors to provide warranty support regarding malfunctioning equipment
∎ Keep updated on government rules and regulations regarding VAT, TAX and AIT
∎ Ensure authentication of vendors' Trade License, TIN certificate, VAT certificate, bank solvency and other relevant legal business documents.
∎ Ensure category-wise filing, record keeping and archiving of all relevant documents for audit trial and future reference
∎ Analyze conflicts of interest regarding internally referred vendors (if any) and take the necessary measures.

Additional Requirements:
∎ At least 2 years' work experience in the relevant field
∎ Strong interpersonal skills, ability to interact and build relationships work as a team
∎ Should be well-groomed, smart, and energetic
∎ Strong presentation and delivery skills
∎ Strong attention to detail and accuracy, aiming for perfection
∎ Excellent written and verbal communication both in Bangla and English
∎ IT proficiency - advance level skill is a MUST in MS Office package (Especially PowerPoint, Excel, Word, and Outlook)
∎ Should be proactive and dynamic, ability to work hard efficiently
∎ Ability to multitask and remain organized, meet deadlines

Compensation & Other Benefits:
∎ Attractive remuneration is being offered for the position
∎ Group life & Hospitalization insurance
∎ Contributory Provident Fund
∎ Pick and Drop facility
∎ Corporate mobile ceiling
∎ Subsidized lunch facility at corporate Canteen
∎ State of the art Passion Café
∎ World class work environment

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 6 Jan 2023

Company Information:
∎ 8 Dec 2022
∎ ZXY International

Category: Commercial/Supply Chain