Job Description
Title: Personal Secretary to the Managing Director
Company Name: REPWOOP
Vacancy: 01
Age: 18 to 30 years
Location: Dhaka (Aftabnagar)
Salary: Negotiable
Experience:
∎ 1 to 5 years
∎ The applicants should have experience in the following business area(s):Software Company, Consulting Firms, Real Estate, Advertising Technology (AdTech) Startup
Published: 12 Jun 2025
Education:
∎ Bachelor/Honors
∎ North South University,IBA, Dhaka University,East West University,BRAC University,Independent University, Bangladesh students will get preference
Requirements:
Additional Requirements:
∎ Age 18 to 30 years
Responsibilities & Context:
∎ Efficiently manage the Managing Director’s daily schedule, appointments, meetings, and engagements.
∎ Prioritize tasks and ensure timely reminders for important commitments.
∎ Handle sensitive documents, correspondence, and reports with the utmost discretion.
∎ Maintain an organized filing system for easy retrieval of critical information.
∎ Arrange domestic and international travel, including flights, accommodations, visas, and itineraries.
∎ Occasionally accompany the Managing Director on official trips outside Dhaka and abroad when required.
∎ Serve as the primary point of contact between the Managing Director and internal/external stakeholders.
∎ Maintain professional correspondence with government agencies, private organizations, and foreign institutions.
∎ Draft, review, and finalize reports, presentations, and official documents in English.
∎ Ensure accuracy and professionalism in all business and operational documentation.
∎ Supervise administrative functions to ensure smooth operations of the Managing Director’s office.
∎ Coordinate with other departments to facilitate seamless workflow.
∎ Maintain relationships with Foreign Affairs and handle necessary filings.
∎ Engage in official correspondence with government bodies and international institutions.
∎ Prepare segment-wise business documents, analyze feedback, and provide insights.
∎ Assist in strategic decision-making by compiling relevant data.
∎ Perform any other responsibilities as assigned by the Managing Director or senior management.
∎ Willingness to travel outside Dhaka and internationally for official duties.
∎ Strong organizational, multitasking, and time-management skills.
∎ Excellent command of written and spoken English.
∎ High level of professionalism, adaptability, and confidentiality.
∎ Anticipatory Thinking: Always three steps ahead of requirements
∎ Executive Presence: Impeccable grooming and polished demeanor
∎ Crisis Navigation: Grace under pressure with quick problem-solving
∎ Cultural Agility: Sophisticated international etiquette awareness
∎ Exceptional Cognitive Agility - Quick assimilation of complex information
∎ Digital Fluency - Advanced proficiency in productivity technologies
∎ Executive Polish - Impeccable professional image and diction
∎ Global Mindset - Sophisticated cross-cultural competencies
∎ Discretion Benchmark - Absolute confidentiality as standard
∎ Key Responsibilities:
∎ 1.Schedule & Appointment Management:
∎ Efficiently manage the Managing Director’s daily schedule, appointments, meetings, and engagements.
∎ Prioritize tasks and ensure timely reminders for important commitments.
∎ 2.Confidentiality & Documentation:
∎ Handle sensitive documents, correspondence, and reports with the utmost discretion.
∎ Maintain an organized filing system for easy retrieval of critical information.
∎ 3.Travel Coordination & Logistics:
∎ Arrange domestic and international travel, including flights, accommodations, visas, and itineraries.
∎ Occasionally accompany the Managing Director on official trips outside Dhaka and abroad when required.
∎ 4.Stakeholder Communication:
∎ Serve as the primary point of contact between the Managing Director and internal/external stakeholders.
∎ Maintain professional correspondence with government agencies, private organizations, and foreign institutions.
∎ 5.Report & Presentation Preparation:
∎ Draft, review, and finalize reports, presentations, and official documents in English.
∎ Ensure accuracy and professionalism in all business and operational documentation.
∎ 6.Office & Secretariat Oversight:
∎ Supervise administrative functions to ensure smooth operations of the Managing Director’s office.
∎ Coordinate with other departments to facilitate seamless workflow.
∎ 7.Diplomatic & Government Liaison:
∎ Maintain relationships with Foreign Affairs and handle necessary filings.
∎ Engage in official correspondence with government bodies and international institutions.
∎ 8.Business & Operational Support:
∎ Prepare segment-wise business documents, analyze feedback, and provide insights.
∎ Assist in strategic decision-making by compiling relevant data.
∎ 9.Additional Duties:
∎ Perform any other responsibilities as assigned by the Managing Director or senior management.
∎
∎ Key Requirements:
∎ Willingness to travel outside Dhaka and internationally for official duties.
∎ Strong organizational, multitasking, and time-management skills.
∎ Excellent command of written and spoken English.
∎ High level of professionalism, adaptability, and confidentiality.
∎
∎ Smartness Imperatives:
∎ Anticipatory Thinking: Always three steps ahead of requirements
∎ Executive Presence: Impeccable grooming and polished demeanor
∎ Crisis Navigation: Grace under pressure with quick problem-solving
∎ Cultural Agility: Sophisticated international etiquette awareness
∎
∎ Non-Negotiable Requirements:
∎ Exceptional Cognitive Agility - Quick assimilation of complex information
∎ Digital Fluency - Advanced proficiency in productivity technologies
∎ Executive Polish - Impeccable professional image and diction
∎ Global Mindset - Sophisticated cross-cultural competencies
∎ Discretion Benchmark - Absolute confidentiality as standard
Skills & Expertise:
Compensation & Other Benefits:
∎ Over time allowance, Performance bonus, Credit card
∎ Festival Bonus: 2
∎ Full travel coverage for official trips (domestic & international).
∎ Lunch subsidy (fully covered or provided).
∎ Two festival bonuses per year (as per company policy).
∎ Competitive salary with annual performance-based increments.
∎ Health insurance and medical benefits.
∎ Provident fund & gratuity as per company policy.
∎ Mobile & internet allowance (if applicable).
∎ Professional development opportunities (training, workshops, etc.).
∎ Other facilities as per company standards.
∎ Full travel coverage for official trips (domestic & international).
∎ Lunch subsidy (fully covered or provided).
∎ Two festival bonuses per year (as per company policy).
∎ Competitive salary with annual performance-based increments.
∎ Health insurance and medical benefits.
∎ Provident fund & gratuity as per company policy.
∎ Mobile & internet allowance (if applicable).
∎ Professional development opportunities (training, workshops, etc.).
∎ Other facilities as per company standards.
Workplace:
∎ Work at office
Employment Status: Full Time
Gender:
∎ Only Female
Job Location: Dhaka (Aftabnagar)
Company Information:
∎ REPWOOP
∎ Plot: 05, Block:- C, Main Road, Aftabnagar, Dhaka 1212
Address::
∎ Plot: 05, Block:- C, Main Road, Aftabnagar, Dhaka 1212
Read Before Apply: Please apply only who are fulfilling all the requirements of this job
Application Deadline: 22 Jun 2025
Category: Office Secretary/ Regulatory affairs
