Personal Secretary to the Managing Director

Job Description

Title: Personal Secretary to the Managing Director

Company Name: Formonic Design and Construction Ltd

Vacancy: 1

Age: 30 to 40 years

Job Location: Dhaka

Salary: Tk. 35000 (Monthly)

Experience:

• At least 3 years
• The applicants should have experience in the following business area(s): Engineering Firms, Architecture Firm, Interior Design, Building & Construction Materials

Published: 1-01-01

Application Deadline: 2026-11-09

Education:

• Bachelor/Honors

Requirements:

• At least 3 years
• The applicants should have experience in the following business area(s): Engineering Firms, Architecture Firm, Interior Design, Building & Construction Materials

Skills Required: Executive Assistance, Meeting Management, Team Collaboration, CRM software and Microsoft Office Suite., Reporting and Documentation, Presentation and Reporting, Project Coordination

Additional Requirements:

• Age 30 to 40 years

Responsibilities & Context:

Key Responsibilities

Manage the Managing Director’s calendar, appointments, daily priorities, meetings, and commitments.

Arrange and coordinate internal and external meetings, corporate programs, events, business visits, and official engagements.

Prepare meeting agendas, briefing materials, professional presentations, reports, and official documents in English and Bangla.

Record and circulate meeting minutes, document decisions, assign action points, track deadlines, and follow up on pending tasks.

Coordinate and collaborate with multiple departments and project teams to ensure effective communication, timely task completion, and implementation of management decisions.

Collect departmental updates, monitor progress, and prepare concise reports on completed activities, pending matters, and urgent priorities.

Use AI tools such as ChatGPT and Claude to support research, drafting, meeting summaries, presentation development, and administrative productivity while verifying accuracy and protecting confidential information.

Manage official emails, correspondence, and communications with clients, government offices, business partners, and other stakeholders.

Arrange domestic and international travel, accommodation, transportation, and detailed itineraries.

Maintain organized digital records and use Microsoft Office, Google Workspace, digital calendars, and task management tools to improve efficiency.

Perform additional executive support and coordination responsibilities as assigned by the Managing Director.

 

Required Qualifications and Experience

Minimum educational qualification: Bachelor’s degree from a recognized university.

Prior relevant professional experience is mandatory, preferably as a Personal Secretary, Executive Assistant, or in a similar corporate role.

Excellent written and verbal communication skills in English and Bangla, including accurate typing in both languages.

Proficiency in Microsoft Word, Excel, PowerPoint, Google Workspace, email, and digital calendars.

Practical knowledge of ChatGPT, Claude, and other AI tools for research, documentation, reporting, and presentation preparation.

Strong organizational, communication, teamwork, multitasking, and problem-solving skills.

Ability to coordinate multiple teams, manage deadlines, prepare meeting minutes, and follow up on assigned tasks.

Professional etiquette, sound judgment, integrity, and a high level of confidentiality.

Willingness to attend external meetings, visit project sites, and travel when required.

 

Preferred: Experience in construction, real estate, engineering, or project coordination will be an advantage.

Job Other Benifits:

Employment Status: Full Time

Job Work Place: Work at office

Company Information:

Gender: Both Male and Female can apply

Read Before Apply: Please apply only who are fulfilling all the requirements of this job

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