Personal Secretary to MD

Job Description

Title: Personal Secretary to MD

Company Name: Oculin Tech (BD) Ltd.

Vacancy: Not specific

Job Location: Dhaka

Employment Status: Full-time

Educational Requirements:
∎ Masters degree in any discipline
∎ Preferably Masters in English, Business Studies, Statistics, or Operations Management

Experience Requirements:
∎ 8 to 12 year(s)
∎ The applicants should have experience in the following area(s): Personal Assistant, Personal Secretary
∎ The applicants should have experience in the following business area(s): Multinational Companies, Group of Companies

Job Responsibilities:
∎ Acting as the first contact point to reach MD;
∎ Maintaining all appointments and meeting schedules of the Managing Director (MD) and updating him regularly;
∎ Contact with all stakeholders/communications on behalf of MD through email, phone call and other social media;
∎ Screening and taking note from all telephone/mobile calls of the MD and conveying information;
∎ Concocting and publicizing different business letters to different overseas and local concerns as per directions of MD;
∎ Preparing meeting minutes and other secretarial notes on different issues concerned with MD;
∎ Following-up actions on pending important issues;
∎ Reminding the Manager/Executive of important tasks and deadlines;
∎ Accompanying MD in the time of visiting different establishments and taking notes;
∎ Notifying MD on upcoming events and formulating necessary arrangements;
∎ Maintaining confidential Papers, files and agreements;
∎ Contact with concerned Govt. and non-Govt. organizations for any documentation purpose;
∎ Maintaining and updating a database for all communication of MD into Outlook:
∎ Arranging protocol service, visa, air ticket booking, hotel reservation related activities of MD according to pre-schedule;
∎ Any other secretarial tasks relevant with this role given by MD;

Additional Requirements:
∎ Age 33 to 40 years
∎ Both males and females are allowed to apply.
∎ The incumbent should be dynamic, well organized, self -driven and should have good personality. Should be people-oriented and results-driven. Should have around 10 years' practical working experience of performing all kinds of secretarial works of Chairman, Managing Director and/or CEO maintaining high level of confidentiality/privacy at a mid/large size company.
∎ Should have good command over MS-Office, E-mail correspondences and WhatsApp, Internet Browsing and other social communication platforms. Should have cross-functional working skill. Good Communication Efficiency in English both in writing and speaking.
∎ The ability to be proactive and take initiative, Organizational skills and ability to multitask, Tact and Diplomacy.

Salary: Negotiable

Compensation & Other Benefits:
∎ Mobile bill, Medical allowance, Weekly 2 holidays, Insurance
∎ Lunch Facilities: Partially Subsidize
∎ Salary Review: Yearly
∎ Festival Bonus: 2
∎ Paid Leave; Earn leave encashment & other benefits as per existing policy

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 18 Oct 2022

Company Information:
∎ 4 Oct 2022
∎ Oculin Tech (BD) Ltd.

Category: Secretary/Receptionist