Job Description

Title: Personal Assistant to Managing Director

Company Name: DATAZO INFOTECH LIMITED.

Vacancy: Not specific

Job Location: Anywhere in Bangladesh

Employment Status: Full-time

Educational Requirements:
∎ Bachelor/ Masters in any discipline. Students from A level/O level /English medium will be given preference.
∎ Bachelor/Masters' Degree in Management/Customer Relationship from any reputed University.
∎ Bachelor/Masters' Degree in Public Administration from any reputed University.
∎ The University of Dhaka, Rajshahi University, Khulna University, and University of Chittagong students will get preference

Experience Requirements:
∎ At least 5 year(s)

Job Responsibilities:
∎ Provides support to Managing Director in delivering overall strategic objectives
∎ Provides administrative services including diary management, booking meetings, planning events, organizing travel and preparing travel itineraries, correspondence, and prioritizing emails for the Managing Director
∎ Coordinate, attend and take minutes for Managing Director's meetings as well as other relevant meetings
∎ Produces reports for Managing Director as and when required
∎ Provides administrative services to field offices such as responding to queries, issuing memos, and following up on Managing Director requests
∎ Communicates with the concerned govt. & private agencies and higher officials and business partners as required
∎ Coordinates with management team & other departments as per requirement
∎ Follow-up actions on pending/essential issues.
∎ Provide oversight, coordination, and support to the Chief of Staff on various projects in a fast-paced, project-based, business, and family office environment.
∎ Manage various aspects of logistics of business and personal calendaring (multiple time zones) & event planning. Events consist of small events to moderate business events and large-scale business and/or philanthropic events.
∎ Coordinate transportation arrangements, from personal to large event arrangements utilizing experience in personal ground, aviation, and yacht reservations.
∎ Manage multiple expense accounts reporting through Concur, and manage multiple corporate credit cards.
∎ Proactively ensure timely communication to residential team members and office teams.
∎ Provide oversight and coordination for the scheduling and hosting of Zooms and various video meeting platform meetings.
∎ Liaise with technology support to schedule team rollouts, troubleshooting, compliance.
∎ Assist with virtual and paper file organization and archiving, inventory management, contact updates, mailing list removal, domestic and international client support, online-based client assistance, membership renewals, and more.
∎ Additional responsibilities and/or special projects as requested.
∎ Values:
∎ Integrity: open, honest, does not filter, spin or manipulate communications
∎ Excellence: high standards and expectations, always striving to improve
∎ Discretion: respects privacy, understands and maintains confidentiality
∎ Teamwork: ability to creatively collaborate
∎ Logic: trusts in and relies on logic over emotions
∎ Courage: willing to take on difficult things, does not tolerate badness
∎ Ego: strives to work with a low ego and is able to self-reflect
∎ Abilities:
∎ Remain calm and composed in stressful, chaotic situations
∎ Comfortable working in ambiguity and handles last-minute changes well
∎ Remains transparent but understands appropriate confidentiality and exercises good judgment
∎ Open to feedback, exploring mistakes and weaknesses in the interest of learning and self-improvement
∎ Quick learner, intellectually curious, engaged, and proactive
∎ Nurturing and caring with teams and external parties enjoy a diverse work environment
∎ Skills:
∎ Solid administrative assistant experience, including the ability to multitask, self-prioritizes, and has exceptional organizational skills
∎ Ability to anticipate and be proactive on work needs ahead
∎ Systematic approach to problem-solving
∎ Exercise ownership and work independently while staying in sync
∎ Practical decision maker who asks good questions
∎ Common sense
∎ Identifies a goal and is able to quickly link tasks to that goal, does not get stuck
∎ Results oriented, focuses on the outcome
∎ Eye for design, aesthetics and creativity
∎ Exceptional communication skills (written, verbal and body)
∎ Excellent time management

Additional Requirements:
∎ The applicants should have experience in the following area(s): Admin and Protocol, Company Secretary, Personal Assistant, Personal Secretary
∎ Seeking a professional with at least Five years of experience
∎ Mac usage/experience required and proficiency in MS Outlook & MS Suite, Google Docs, Adobe, Salesforce, Concur, Dropbox and cloud-based file systems
∎ Must drive and have own transportation
∎ Event/ Campaign Coordination, Leadership, and Good Communication skill, Management Coordinator, Project Management.

Salary: Tk. 50000 - 60000 (Monthly)

Compensation & Other Benefits:
∎ Festival Bonus: 3 (Yearly)
∎ Remuneration and benefits package including competitive salary
∎ Two bonuses & Pôhela Boishakh per year (per bonus will be equal to one month's basic salary)
∎ 15 Days Annual Leave, 10 Days Casual Leave, and 14 days Sick Leave per year
∎ Contributory Provident Fund, Gratuity
∎ T/A, Mobile bill & Salary Review: Yearly increment.
∎ Performance bonus, Weekly 2 holidays
∎ Lunch Facilities: Full Subsidize
∎ Medical benefit for self and immediate family
∎ Sponsorship Certification.
∎ Excellent modern office environment
∎ Friendly, clean working environment
∎ Opportunity to work with cutting-edge tools & technologies in an international work environment.

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 25 Feb 2023

Company Information:
∎ 26 Jan 2023
∎ DATAZO INFOTECH LIMITED.

Category: Secretary/Receptionist

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Source: bdjobs.com

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