Personal Assistant to Country Manager

Job Description

Title: Personal Assistant to Country Manager

Company Name: A Reputed Multinational Company in Bangladesh

Vacancy: 01

Job Location: Dhaka (Gulshan)

Employment Status: Full-time

Educational Requirements:
∎ Masters in any discipline preferably in English.

Experience Requirements:
∎ 2 to 3 year(s)
∎ The applicants should have experience in the following area(s): Personal Assistant, Personal Secretary

Job Responsibilities:
∎ Major Responsibilities for Country Manager:
∎ Provide general support to the Country Manager.
∎ Provide general support to other members of the Management Team when required.
∎ Plan, research, compile data and performing related analysis to facilitate the decision making process.
∎ Co-ordinate and attend meetings, coordination of or follow ups on various projects and programs as assign by the Country Manager (CM).
∎ Produce different type of business presentations.
∎ Time management i.e. calendar and meeting schedules.
∎ Drafting of meeting minutes, distribution and archiving.
∎ Providing general administrative assistance to the CM and liaison with CM's direct reports.
∎ Prepare correspondence, reports, and materials for publications and presentations.
∎ Opening and actioning incoming and outgoing mail.
∎ Filing, scanning and photocopying.
∎ Organizing meetings/conferences/seminars and VIP visits.
∎ Booking Interstate and International travel, hotel accommodation and compiling itineraries for CM.
∎ Overseas visitors: Accommodation, making appointments, itineraries etc. - on an ad hoc basis.
∎ Collection of various reports for CM.
∎ Regular update of Management Movements record for Region.
∎ Weekly and monthly mail/report update to global team.
∎ Responsibility for Human Resources Management:
∎ Insurance (both Life and Medical):
∎ Collect information from new employee regarding insurance inclusion, consolidate and send the same to the insurance company by bi-weekly.
∎ Send exclusion information to the insurance company, bi-weekly.
∎ Send health insurance claims to insurance company within 3 days of submission of the claim by the employee.
∎ Check insurance premium bill and process it for payment (i.e. get it signed by the approver and send it to Finance) within 1 week of receiving the invoice from insurance company.
∎ Follow-up status of the payment of claims with insurance company
∎ Deposit cheque of claim to Finance within the day of receiving the cheque.
∎ ID card:
∎ Get the ID card printed for the new employees, weekly.
∎ Get replacement of ID card weekly, after getting fully approved request.
∎ Coordinate ID card printing payment with Finance.
∎ Any other job assigned by the Management from time to time
∎ Monitoring of legal cases with lawyer and follow up
∎ Company's Legal issue:
∎ Archive company's legal documents & provide support to HR Manager on legal issue as and when required.
∎ Other:
∎ Any other job assigned by the Management from time to time

Additional Requirements:
∎ Age 22 to 35 years
∎ Only females are allowed to apply
∎ Team work and cooperation
∎ Proactive attitude
∎ Ability to work autonomously
∎ Organization and efficiency
∎ Customer Service Orientation
∎ Ability to quickly learn new business subjects
∎ Problem solving skills
∎ High degree of organizational skills
∎ Excellent analytical & communication skills
∎ Ability to proactively research data relevant to the business
∎ Enthusiastic and professional manner
∎ Administrative functions (presentations, minutes taking)
∎ IT proficiency
∎ Able to handle sensitive or confidential information and a high level of business acumen
∎ Fluent English and local language
∎ Applies judgment and acts according to the company standards of ethics and
∎ integrity.

Salary: Tk. 34000 - 35000 (Monthly)

Compensation & Other Benefits:
∎ Mobile bill, Medical allowance, Provident fund, Weekly 2 holidays, Gratuity
∎ Salary Review: Yearly
∎ Festival Bonus: 2
∎ Extra Work Allowance
∎ Female Conveyance Allowance
∎ Dress Allowance
∎ Profit Bonus
∎ Annual Leave Encashment

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 23 Sep 2021

Company Information:
∎ 18 Sep 2021
∎ A Reputed Multinational Company in Bangladesh

Category: Secretary/Receptionist

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Source: bdjobs.com