Officer, Registrar’s Office

Job Description

Title: Officer, Registrar’s Office

Company Name: Uttara University

Vacancy: --

Location: Dhaka (Uttara West)

Experience:
∎ At least 1 year
∎ The applicants should have experience in the following business area(s):University

Published: 23 Aug 2024

Requirements:

Additional Requirements:
∎ Educational requirements: Master’s degree in any discipline. Proficiency in English reading and writing is a must for this position. Prospective candidates should also be proficient in using computer applications.
∎ Experience requirement: One year of experience in a similar position in the Registrar’s Office preferably at any private university.
∎ Note: Selected candidates may be recruited as an Officer or Assistant Officer based on experience and may be placed in any Department/Office of the university.

Responsibilities & Context:
∎ Performing the day-to-day activities of the Registrar’s Office following the policies, procedures, and systems that ensure productive and efficient office operation;
∎ Preparing different kinds of reports and documents;
∎ Maintain proper filing of the documents of the office;
∎ Assisting in the recruitment process, including job postings, screening, interviewing, and hiring etc.
∎ Assisting in the preparation of reports, presentations, and other documentation;
∎ Deal with incoming and outgoing mail and general emails;
∎ Provide all types of administrative support to academic and non-academic departments;
∎ Take meeting minutes of various meetings of the university;
∎ Maintaining accurate and up-to-date employee records, including personal information, contracts, and performance data;
∎ Employees’ data entry into the university’s ERP system;
∎ Managing HR databases and ensuring data security and confidentiality.
∎ Coordinate with different academic and non-academic departments;
∎ Maintain the central filing system, general database, and archive of the office;
∎ Compilation and preparation of the reports for the Academic Council, Syndicate etc.;
∎ Acting as a liaison between the administration and faculty, staff, and students of the university;
∎ Other responsibilities as assigned by the university authority;
∎ Performing the day-to-day activities of the Registrar’s Office following the policies, procedures, and systems that ensure productive and efficient office operation;
∎ Preparing different kinds of reports and documents;
∎ Maintain proper filing of the documents of the office;
∎ Assisting in the recruitment process, including job postings, screening, interviewing, and hiring etc.
∎ Assisting in the preparation of reports, presentations, and other documentation;
∎ Deal with incoming and outgoing mail and general emails;
∎ Provide all types of administrative support to academic and non-academic departments;
∎ Take meeting minutes of various meetings of the university;
∎ Maintaining accurate and up-to-date employee records, including personal information, contracts, and performance data;
∎ Employees’ data entry into the university’s ERP system;
∎ Managing HR databases and ensuring data security and confidentiality.
∎ Coordinate with different academic and non-academic departments;
∎ Maintain the central filing system, general database, and archive of the office;
∎ Compilation and preparation of the reports for the Academic Council, Syndicate etc.;
∎ Acting as a liaison between the administration and faculty, staff, and students of the university;
∎ Other responsibilities as assigned by the university authority;

Compensation & Other Benefits:
∎ Salary: As per the Uttara University policy. An attractive compensation package will be offered to the deserving candidate.

Employment Status: Full Time

Job Location: Dhaka (Uttara West)

Read Before Apply:

Special instructions:

1) Candidates must fill in the “Application Form” properly following the link:

https://uttarauniversity.edu.bd/ >> Career >> Job Application Form >> “Job Application Form for Administrative Position”

and submit it (printed or soft copy) along with the CV, academic and other documents as a part of the application process. Please note that no application will be considered without this “Application Form”.

2) In case of sending hard copy applications, candidates are instructed to mention the name of the position applied for on top-right corner of the envelope.

3) In case of email, applicants are instructed to mention the applicant’s name and the position applied for in email subject line.

Apply Procedure:

Hard Copy:
∎ How to apply?
∎ Option 01 (Hard copy):
∎ Applicants are requested to apply with a cover letter along with a complete CV, a copy of passport size photograph and copies of all academic certificates, transcripts and experience certificates from the recent/present employer by 22 September 2024 to the Registrar, Uttara University, Holding 77, Beribadh Road, Turag, Uttara, Dhaka 1230.
∎ Option 02 (e-mail):
∎ Applicants are requested to send a complete CV along with a cover letter, one copy of passport size photograph and copies of academic certificates, transcripts and experience certificates from the recent/present employer (all in one pdf file; zip file will not be acceptable) by 22 September 2024 to [email protected]

Company Information:
∎ Uttara University
∎ Holding-77, Mirpur Beribandh Road, Sector: 16, Turag, Uttara, Dhaka, Bangladesh
∎ https://uttarauniversity.edu.bd/
∎ Educational non-profit organization

Address::
∎ Holding-77, Mirpur Beribandh Road, Sector: 16, Turag, Uttara, Dhaka, Bangladesh
∎ https://uttarauniversity.edu.bd/
∎ Educational non-profit organization

Application Deadline: 22 Sep 2024

Category: General Management/Admin