Job Description

Title: Office Support Staff (Textile Cluster)

Company Name: Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH

Vacancy: 1

Location: Anywhere in Bangladesh

Salary: (Monthly)

Experience:
∎ At least 2 years
∎ The applicants should have experience in the following business area(s):NGO, Development Agency

Published: 9 Mar 2024

Education:
∎ Secondary School Certificate (SSC) or equivalent

Requirements:

Additional Requirements:
∎ Two (2) years of working experience in a similar position
∎ Discipline and punctuality
∎ Resilience, polite and patience
∎ Team player and can work under pressure
∎ Willingness to work with diversified team and genders
∎ Appropriate appearance and attire (i.e. possible uniform, friendly manner with all passengers etc)
∎ Willingness to improve skills as required by the tasks to be performed –corresponding measures are agreed with management
∎ Two (2) years of working experience in a similar position
∎ Discipline and punctuality
∎ Resilience, polite and patience
∎ Team player and can work under pressure
∎ Willingness to work with diversified team and genders
∎ Appropriate appearance and attire (i.e. possible uniform, friendly manner with all passengers etc)
∎ Willingness to improve skills as required by the tasks to be performed –corresponding measures are agreed with management

Responsibilities & Context:
∎ Cleanliness and orderliness of the programme and its respective office premises during office hours
∎ Responsible for maintenance and smooth functioning of the office hosting (Kitchen)
∎ Support in office events, workshops, and meetings
∎ Running of official errands and assisting with other office services
∎ Liaising with clients in a service-oriented manner on behalf of the office by providing a professional phone service, personally welcoming visitors and maintaining a high standard in the reception area
∎ Performing reception and secretariat services (when required)
∎ Organise and maintain office furniture and materials and carry out catering and canteen services
∎ Carry out maintenance tasks or monitor implementation of maintenance work
∎ Distribute office materials and manage inventory levels
∎ Ensure that office space is kept clean and orderly
∎ Provide basic catering and canteen services in the office
∎ Run errands, provides messenger services
∎ Monitor and organise the purchase of day-to-day office materials
∎ Provide logistical services for workshops and training courses within and outside the office premises
∎ Provide support for small-scale administrative and organisational tasks such as scanning, photocopying and filing
∎ Carry out basic maintenance tasks and/or monitor implementation of maintenance work
∎ Provide low level IT support (IP phone setup, docking setup, workstation setup for laptop and monitor usage, cable setup etc.)
∎ Support in event management during in-house and external events
∎ Do small scale procurements as assigned
∎ Maintain security vigilance at office embrace as per security guideline
∎ Maintain office opening and closing as per SOP
∎ Maintain documents and receive and dispatch relevant parcel and letters etc.
∎ Notify the manager promptly when office materials need to be restocked, repair work needs to be carried out, or there are any other irregularities
∎ Perform regular office premises checks as assigned by line manager for office safety and security
∎ Oversee and monitor performances of outsourced cleaners and report to line manager
∎ Where appropriate and reasonable, the position holder is willing to perform tasks outside the scope of the job description.
∎ The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federal enterprise with worldwide operations. We support the German Government in the field of international cooperation for sustainable development. We are also engaged in international education activities around the globe. Through our work we assist people and societies in shaping their own future and improving living condition.
∎ GIZ has been working as a development partner of Bangladesh since 1972 under bilateral agreement. Currently, we are working in the areas of renewable energy, adaptation to climate change, textile and leather sector, biodiversity, as well as good governance, displacement, and migration.
∎ For the team of our “Textile Cluster”, we seek applications for the position Office Support Staff”.
∎ A. Responsibilities
∎ The Office Support Staff is responsible for
∎ Cleanliness and orderliness of the programme and its respective office premises during office hours
∎ Responsible for maintenance and smooth functioning of the office hosting (Kitchen)
∎ Support in office events, workshops, and meetings
∎ Running of official errands and assisting with other office services
∎ Liaising with clients in a service-oriented manner on behalf of the office by providing a professional phone service, personally welcoming visitors and maintaining a high standard in the reception area
∎ Performing reception and secretariat services (when required)
∎ Within this context, the Office support staff carries out the following tasks
∎ B. Core Scope of Tasks
∎ Organise and maintain office furniture and materials and carry out catering and canteen services
∎ Carry out maintenance tasks or monitor implementation of maintenance work
∎ Distribute office materials and manage inventory levels
∎ Ensure that office space is kept clean and orderly
∎ Provide basic catering and canteen services in the office
∎ Run errands, provides messenger services
∎ Monitor and organise the purchase of day-to-day office materials
∎ Provide logistical services for workshops and training courses within and outside the office premises
∎ Provide support for small-scale administrative and organisational tasks such as scanning, photocopying and filing
∎ Carry out basic maintenance tasks and/or monitor implementation of maintenance work
∎ Provide low level IT support (IP phone setup, docking setup, workstation setup for laptop and monitor usage, cable setup etc.)
∎ Support in event management during in-house and external events
∎ Do small scale procurements as assigned
∎ Maintain security vigilance at office embrace as per security guideline
∎ Maintain office opening and closing as per SOP
∎ Maintain documents and receive and dispatch relevant parcel and letters etc.
∎ Notify the manager promptly when office materials need to be restocked, repair work needs to be carried out, or there are any other irregularities
∎ Perform regular office premises checks as assigned by line manager for office safety and security
∎ Oversee and monitor performances of outsourced cleaners and report to line manager
∎ Where appropriate and reasonable, the position holder is willing to perform tasks outside the scope of the job description.
∎ Contract Duration: One (1) Year with possibility of extension

Employment Status: Full Time

Job Location: Anywhere in Bangladesh

Read Before Apply: We only accept electronic applications. If you meet the above requirements, please, email your CV to hr-bangladesh@giz.de You must mention the job title and project name (i.e. Office Support Staff-Textile Cluster) on the subject line of your email.

Apply Procedure:

Email your CV:
∎ Send your CV to the given email hr-bangladesh@giz.de

Company Information:
∎ Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
∎ Road # 90, House # 10/C, Gulshan-2, Dhaka-1212, Bangladesh

Address::
∎ Road # 90, House # 10/C, Gulshan-2, Dhaka-1212, Bangladesh

Application Deadline: 16 Mar 2024

Category: Peon