Job Description
Title: Office Assistant
Company Name: International Development Enterprises (iDE)
Vacancy: 01
Job Location: Dhaka
Employment Status: Full-time
Educational Requirements:
∎ SSC or equivalent
Experience Requirements:
∎ 3 to 4 year(s)
Job Context:
∎ iDE is an international NGO with over 40 years of experience in designing and delivering market-based anti-poverty programs in 11 countries. We are a world leader in making markets work for the poor as well as the longest-established market development specialist NGO in Bangladesh. iDE believes that markets can be a powerful force for improving smallholder prosperity by creating income and livelihood opportunities for poor rural households. iDE Bangladesh currently has eight projects in Agricultural Markets, Water Sanitation and Hygiene (WASH), and Access to Finance with a focus on women`s economic empowerment and climate-smart technologies.
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∎ iDE seeks a qualified Office Assistant in Bangladesh for Dhaka Office. The administration team of IDE Bangladesh is responsible for the smooth running of the overall administrative functions of the organization. A significant part of the team & work involves providing day to day Office support to Dhaka office adhering compliance with iDE policies and procedures. As a team member of this Admin team the "Office Assistant" will be responsible for providing support in the various Administrative functions and provide necessary support to manage Office maintenance related tasks.
∎ Job Location : Dhaka with field visits if needed
∎ Reporting Line : Officer-Admin
Job Responsibilities:
∎ The responsibilities of the Office Assistant will include but are not limited to the descriptions below-
∎ General Responsibilities
∎ Open and close the office every single day at a specific schedule time in Dhaka Office
∎ Perform cleaning functions as required including washing, sweeping, and dusting
∎ Ensure Keep the office premises are garbage dust free.
∎ Ensure clean and tidy of office, washroom, kitchen, and tea area.
∎ To ensure consumable good tea, coffee, sugar, milk, and cleaning materials in the floors
∎ Ensure send and receive office courier items
∎ Ensure the receptionist desk task(occasionally)
∎ Help office staff by using office equipment such as printers and photocopies
∎ Ensure to sectorial support to Finance and Programs
∎ Bill receives and materials transportation by valid documents
∎ Support in file and documents archiving properly
∎ Keep record/ tracking consumable items and provide admin proper requisition
∎ Identify, make requests and keep maintain office cleaning items
∎ Ensure office utility (water, electricity bill, telephone bill, and others) to submit in the bank.
∎ Assist in repair and maintenance and report to supervisor.
∎ Small electrical problem solves (fan.lights,socket etc)
∎ Fix the minor electrical works if required.
∎ Ensure cleaning function, necessary arrangements to ensure maintenance of Dhaka Store.
∎ Anytime ready to move to any other field offices/outside Dhaka if required.
∎ Any other tasks assign by supervisor
Additional Requirements:
∎ At least 3-4 years of experience in the practical field of office assistant.
∎ Prior experience in NGO Sector will be an added advantage in the role.
∎ Experience and knowledge in Admin sector of Bangladesh
∎ Interpersonal skills
∎ Able to work independently, leveraging support from relevant team members.
∎ Ability to develop working relationships in a multicultural environment.
∎ Has learning attitude and is keen to understand requirements
∎ Capacity to thrive in a fast-paced and demanding environment.
∎ Ability to multi-task and deliver results in a timely manner.
∎ Willing to stay extended hours.
∎ Willing to travel as per requirement within and outside Bangladesh.
∎ Dynamic and energetic individual.
∎ Results oriented and a team player.
∎ Software skills
∎ Adept user of MS Office Suite (Word, Powerpoint and Excel).
∎ Ability to travel
∎ Exceptional written, oral, interpersonal, and presentation skills. Demonstrated ability to convey messages through clear and concise writing.
∎ Adept writing and documentation skills.
∎ Good communication, presentation and negotiation skills.
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 8 Aug 2023
Company Information:
∎ 3 Aug 2023
∎ International Development Enterprises (iDE)
Category: Peon
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