HR Executive

Job Description

Title: HR Executive

Company Name: 360° DESIGN STUDIO

Vacancy: --

Age: Na

Job Location: Dhaka (Gulshan)

Salary: Negotiable

Experience:

• 1 to 5 years

• Bachelor’s degree in Human Resource Management, Business Administration, or a relevant discipline.

• Professional HR training or certification will be an advantage.

• 1 to 5 years

Required Skills & MS Expertise

• Ability to maintain employee databases, prepare reports, and manage confidential information.

• Familiarity with HR software, payroll systems, and digital workplace tools will be an advantage.

• Strong communication, coordination, organizational, and problem-solving skills.

• Ability to manage multiple tasks, meet deadlines, and maintain accuracy.

• Good command of MS Excel, including formulas, data management.

• Conditional formatting and report preparation.

• Data sorting, filtering, and data validation.

• Data analysis and reporting using Excel.

• Proficiency in MS Word, email communication, and preparation of official documents.

Department: Human Resources & Administration

Location: Road-29, Gulshan-1212

Job Responsibilities

Recruitment & Selection

• Prepare and publish job advertisements through appropriate recruitment channels.

• Screen CVs, shortlist candidates, and coordinate interviews.

• Communicate with candidates regarding interviews, selection, and joining procedures.

• Maintain recruitment records and support the overall hiring process.

Payroll & Compensation Management

• Prepare monthly payroll based on attendance, leave records and other applicable adjustments.

• Calculate salaries, allowances, deductions, bonuses, and other employee benefits.

• Maintain salary sheets and payroll-related documents accurately.

• Coordinate with the Accounts Department regarding salary disbursement and payroll adjustments.

• Prepare final settlement calculations for employees leaving the organization.

Attendance, Leave & Employee Records

• Monitor daily attendance, late arrivals, absences and overtime (if applicable).

• Maintain employee leave records and prepare attendance summaries.

• Update employee personal files, appointment letters, contracts, and other HR documents.

• Prepare employee joining, confirmation, transfer, and separation documentation.

• Manage, planning, workforce coordination, and employee-related decisions.

Employee Onboarding & Offboarding

• Coordinate joining formalities and orientation for new employees.

• Explain company policies, workplace rules, and administrative procedures.

• Ensure proper handover, clearance, and documentation during employee separation.

• Maintain updated employee databases and personnel records.

HR Policies & Compliance

• Implement company HR policies, rules, and procedures.

• Assist in preparing and updating HR policies, office guidelines, and internal procedures.

• Maintain HR documentation in accordance with applicable labour laws and company requirements.

• Support disciplinary procedures, grievance handling, and workplace issue resolution.

Performance & Employee Management

• Assist in employee performance evaluation and appraisal processes.

• Coordinate probation reviews, confirmation, and performance-related documentation.

• Maintain records of employee warnings, feedback, and improvement plans.

• Support employee engagement, workplace discipline, and a positive work environment.

Training & Development

• Identify employee training needs in coordination with department heads.

• Arrange training sessions, meetings, and employee development activities.

• Maintain training records and assist in evaluating training outcomes.

Office Administration & Coordination

• Coordinate with management, CEO, Accounts, and other teams regarding HR matters.

• Assist in office administration, procurement coordination, and maintenance of office supplies when required.

• Organize internal meetings, official events, and employee-related activities.

• Handle routine administrative tasks and support daily office operations.

Email, Digital Platforms & Online Presence

• Manage professional email communications and respond to routine inquiries.

• Maintain and update company information across relevant online platforms and digital channels.

• Support social media activities, online content updates, and digital communication.

• Ensure consistency and accuracy of company information across different online platforms.

• Salary: Between 25000- 30000 Negotiable based on experience and qualifications).