Executive Assistant
Job Description
Title: Executive Assistant
Company Name: Sesame Workshop
Vacancy: Undefined
Job Location: Dhaka
Employment Status: Contractual
Educational Requirements:
∎ University graduate in any subjects of social science from a reputed university from Bangladesh or abroad, candidates with masters' degree will be preferred;
Experience Requirements:
∎ At least 2 year(s)
Job Context:
∎ Department : Finance, Administration and HR
∎ Reports to : Executive Director
∎ Reported by : None
∎ Job Location : SWB Country Office, Dhaka, Bangladesh
∎ Job Duration : June 1, 2019 through November 30, 2019 (6 months)
Job Responsibilities:
∎ Maintain office group calendar and follow up meeting schedule of Executive Director and senior managers
∎ Make logistics arrangement including flights reservations, hotel and vehicle arrangement for domestic and international travel for the key personnel of SWB
∎ Prepare correspondence, memos, reports, presentations related to executive office operations
∎ Maintain email communications with external stakeholders of SWB
∎ Carry out other duties of document translations, take minutes of meetings and notes to the file related to office operations
∎ Collect monthly meeting follow-up from departments and update ED.
∎ Follow up and maintain neat and cleanliness of office spaces monitoring support staffs
∎ Maintain office petty cash record and mini expenses and coordinate with finance team
∎ Keep record of monthly attendance sheet and leave records of all staffs and file the hard copies.
∎ Update the filing system and manage filing the office documents for both hard and electronic copies.
∎ Provide support to make Inventory/Assets insurance, SWB Group insurance claim, and maintain record.
∎ Support Training, Workshop, visiting mission by tour management, logistics and accommodation support as requested and required by management.
∎ Contribute to organizing/coordinating and participate actively in staff meetings of SWB.
∎ Assist in carrying out different recruitment related tasks- Download applications and make short list among them, sending invitations, prepare candidates summary sheet, coordinating interviews, logistical support etc.
∎ Regular follow-up inclusion and exclusion of staffs into Accidental & Death Insurance.
Additional Requirements:
∎ Minimum 2 years of experiences as Executive Assistant or Admin Assistant with international NGOs or with any renowned organization, experience of managing Social Media will be an asset;
∎ Knowledge or experience of working in HR and Administration is a plus.
∎ Fluent in reading and writing Bangla and English;
∎ Strong knowledge of Microsoft Office Suite;
∎ Excellent presentation and inter-personal communication skills;
∎ A quick learner - able to learn the ways Sisimpur works to help children grow smarter, stronger, and kinder
∎ A team worker - ability to work in team, to work at detailed level, to facilitate result keeping a productive team ambience
∎ A good communicator - strong oral and written communication skills in Bangla and English, abilities to represent Sisimpur with a strong presence in front of internal and external communities.
∎ A deadliner - ability to plan, implement and complete tasks independently meeting the deadlines
∎ A mind for children - Have the mind of loving children, believe in the creative ways to entertain children and love the ways of Sisimpur educating children
Salary: Tk. 40000 - 45000 (Monthly)
Compensation & Other Benefits:
∎ No other benefits will be applicable during this interim period.
Application Deadline: April 30, 2019
Company Information:
∎ Sesame Workshop
∎ Business : Sesame Workshop: Sesame Workshop is the nonprofit educational organization behind Sesame Street, which reaches 156 million children across more than 150 countries. The Workshop`s mission is to use the educational power of media to help children everywhere grow smarter, stronger, and kinder. Delivered through a variety of platforms, including television programs, digital experiences, books and community engagement, its research-based programs are tailored to the needs of the communities and countries they serve. For more information, visit us at www.sesameworkshop.org.
Sesame Workshop Bangladesh: Sesame Workshop Bangladesh (SWB) is a branch office of Sesame Workshop, an international non-profit organization based in New York, USA. Using the power of media and our beloved characters, we reach little learners at the earliest time in their development. We are well known in the space of Early Childhood Development through the television show known as Sisimpur ? the Bangladeshi version of the American children?s television show, `Sesame Street`.
Category: General Management/Admin
Source: bdjobs.com
Deadline Expired on 30th Apr 2019
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