Executive Assistant

Job Description

Title: Executive Assistant

Company Name: A Reputed ICT Based Social Enterprise

Vacancy: 1

Job Location: Dhaka (Mohammadpur)

Employment Status: Full-time, Contractual

Educational Requirements:
∎ Bachelor degree in any discipline

Experience Requirements:
∎ At least 3 year(s)

Job Responsibilities:
∎ Completes a broad variety of administrative tasks for the Executive Director (ED) including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for meetings.
∎ Plans, coordinates and ensures the ED's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the ED's time and office.
∎ Communicates directly, and on behalf of the President and ED, with Board members, donors, Stakeholders and others, on matters related to ED's initiatives.
∎ Researches, prioritizes, and follows up on incoming issues and concerns addressed to the ED, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
∎ Provides a bridge for smooth communication between the ED’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
∎ Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks.
∎ Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
∎ Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings
∎ Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings
∎ Facilitates cross-divisional coordination of travel and outreach plans
∎ Ensures that the ED’s bio and other documents is kept updated and responds to requests for materials regarding the ED and the organization in general
∎ Edits and completes first drafts for written communications to external stake holders

Additional Requirements:
∎ Only females are allowed to apply
∎ Previous relevant Experiences will be preferable
∎ Expert level written and verbal communication skills specially in English
∎ Ability to build relationships with stakeholders, including staff, board members, external partners and donors

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 2 Oct 2021

Company Information:
∎ 22 Sep 2021
∎ A Reputed ICT Based Social Enterprise

Category: Secretary/Receptionist

: Interested candidates, please apply online or submit your updated CV electronically with complete details. Application screening will start immediately and shortlisted applicants will be contacted and called for interview. Only women are strongly encouraged to apply. Any persuasion made in favor of any candidate will lead to automatic disqualification.

Source: bdjobs.com