Assistant Officer-Procurement and Logistics (AO-PL)

Job Description

Title: Assistant Officer-Procurement and Logistics (AO-PL)

Company Name: A Reputed National NGO

Vacancy: 1

Location: Cox's Bazar

Minimum Salary: Tk. 40000 (Monthly)

Experience:
∎ At least 3 years

Published: 23 Jan 2025

Education:
∎ Graduates from any relevant discipline such as Supply Chain Management/Finance/Accounting/Marketing/Management
∎ Academic degrees can be relaxed in case of a person with extensive field experience particularly with Livelihoods/Skills Development intervention in the Cox’s Bazar region for both host and refugee community.
∎ Graduates from any relevant discipline such as Supply Chain Management/Finance/Accounting/Marketing/Management
∎ Academic degrees can be relaxed in case of a person with extensive field experience particularly with Livelihoods/Skills Development intervention in the Cox’s Bazar region for both host and refugee community.

Requirements:

Additional Requirements:
∎ A minimum of 03 (three) years of professional experience in the relevant field is required.
∎ Clear understanding of logistics, stock maintenance, procurement policy, and warehouse management.
∎ Skills and Additional Job Requirements:
∎ Having non-discriminatory and gender-sensitive perceptions along with safeguarding
∎ To protect children in connection
∎ Respectful to safeguarding policy.
∎ Excellent computer literacy especially MS applications.
∎ Good communication, facilitation, and motivational skills.
∎ Understanding on local culture and languages is preferable.
∎ Having problem-solving and prompt decision-making capacity.
∎ Ability to prioritize tasks, work under pressure, and meet deadlines.
∎ Abilities to undertake extensive travel to refugee camp/village/community level.
∎ Excellent teamwork, and a proven track record of building trust within and empowering teams.
∎ Diplomacy, tact and negotiating skills are essential.
∎ Excellent verbal and written communication, presentation and reporting skills in English and effective interpersonal and negotiation skills, proven through successful interactions with all levels of stakeholder groups.
∎ Having non-discriminatory and gender-sensitive perceptions along with PSEA and safeguarding.
∎ Female candidates are highly encouraged to apply.

Responsibilities & Context:
∎ Supporting the implementation of procurement processes and procedures, in accordance with organizational policies and donor requirements.
∎ Assisting with the procurement of goods and services required for refugee response operations under the UNHCR partnership, including solar system, caregiving, small engine, construction, bakery and electrical equipment and materials, stationery, accessories and supplies for vocational courses, and other essential items of the project.
∎ Maintain comprehensive procurement files, including solicitations, proposals, evaluations, award documents, official contracts and correspondence on all procurements, following organizational policies and law.
∎ Supervise and verify the procurement of materials according to the or needs of the project.
∎ Respond to procurement/logistics requests related to supplies, materials for project activities.
∎ Support SP&LO and HR&AO make sure that assets, including asset code tagging, are correctly recorded in the Asset Database List.
∎ Maintaining accurate and up-to-date records of procurement activities, including purchase orders, invoices, and delivery notes.
∎ Conducting market assessments and researching potential suppliers, to ensure competitive pricing and high-quality products.
∎ Managing supplier relationships and negotiations, to ensure timely delivery of goods and services at the best possible price.
∎ Supporting the preparation of procurement reports and budgets, in coordination with other departments.
∎ Ensuring compliance with all relevant laws and regulations, particularly in relation to customs and taxation.
∎ Supporting the implementation of internal controls and risk management strategies to safeguard organizational assets.
∎ Assist Project Manager as per his/her requirements.
∎ Perform any other task as and when assigned by the programme/management.
∎ Project Brief: Since 2022, the organization has been implementing a vocational skill development program for Rohingya Refugees in Cox's Bazar and Bhasan Char. The program, known as the UN Joint Programme for Skills Development (JPSD) or Improving Skills and Economic Opportunities in Cox's Bazar (ISEC), aims to provide vocational training and improve economic prospects for the beneficiaries. The organization is responsible for delivering Level-1 vocational training in various fields including Concreter (CON), Solar (PV) System Installation and Maintenance (SM), Caregiving (CG), Small Engine Mechanic (SEM), Electrician (Building), and Bakery and Pastry Staff (BPS). Beneficiaries are selected based on prequalification criteria that consider the labor market needs in Myanmar and the camps. The project's main objective is to empower refugees by equipping them with transferable skills that meet labor market demands in both Myanmar and the camp settings. This will support their potential return and integration into Myanmar and enable them to have productive lives in the camps. To achieve this, refugees are encouraged to engage in activities such as multi-sector endeavors, minor livelihood pursuits, community works, and utilizing their acquired skills. The Economic Mobility Pathways Pilot (EMPP) Programme has been launched during the last quarter of 2023 which became known as the Complementary Pathways Programme (CPP) in 2025, aims to enhance labor mobility and empowerment of Rohingya refugee graduates who successfully complete the Level-1 certification course. According to the plan of UNHCR, competent graduates from all trades carefully selected through a rigorous and holistic assessment process will get the opportunity to get this additional course support from 2024. The initiative focuses on providing additional life skills training, including English language proficiency, 'work ready' cultural orientation, and fundamental ICT skills. The project overall aims to improve employability, increase labor mobility, and promote economic empowerment among Rohingya graduates.
∎ Job Statement
∎ The primary responsibility of the Assistant Officer-Procurement and Logistics is to work closely under the supervision of the Senior Procurement and Logistics Officer (SP&LO) to ensure the timely and efficient procurement of goods and services required for the response, while maintaining compliance with organizational policies and donor requirements.
∎ Responsibilities:
∎ Programme Activities:
∎ General Activities:

Skills & Expertise:

Compensation & Other Benefits:
∎ Salary: BDT 40,000/Month (inclusive all)
∎ Salary: BDT 40,000/Month (inclusive all)

Employment Status: Full Time

Job Location: Cox's Bazar

Apply Procedure:

Hard Copy:
∎ Apply Instruction:
∎ Applicants should apply to HR Manager through the following link: https://forms.gle/FrZjyB3Z6gtorGe58 - by January 31, 2025. The resume and cover letter shall also be uploaded through this link. Applicants must enclose his/her Photograph and signature with the Resume. The resume shall obtain at least two referees amongst which one should be from the current/last organization. We would like to graciously thank all applicants for their interest but only candidates who meet the aforesaid requisite criteria, and are shortlisted will be contacted. The advertiser reserves the right to modify or cancel this process at any point of time.

Company Information:
∎ A Reputed National NGO

Read Before Apply: Please apply only who are fulfilling all the requirements of this job

Application Deadline: 31 Jan 2025

Category: Commercial/Supply Chain