Assistant Manager, Procurement Department

Job Description

Title: Assistant Manager, Procurement Department

Company Name: CRP

Vacancy: 01

Age: 35 to 45 years

Location: Dhaka (Savar)

Minimum Salary: Tk. 48780 (Monthly)

Experience:
∎ At least 7 years
∎ The applicants should have experience in the following business area(s):NGO, Development Agency

Published: 10 Mar 2025

Education:
∎ Masters
∎ Minimum Masters from any recognized university/institute. Additional degree/qualification/training in the relevant field will be added advantage.

Requirements:

Additional Requirements:
∎ Age 35 to 45 years
∎ Excellent oral and written communication skills in English,
∎ Computer literacy,
∎ Ability to work under pressure over extended hours,
∎ High level of integrity and dedication,
∎ Good Communication skills,
∎ Excellent oral and written communication skills in English,
∎ Computer literacy,
∎ Ability to work under pressure over extended hours,
∎ High level of integrity and dedication,
∎ Good Communication skills,

Responsibilities & Context:
∎ Responsible for administering and executing procurement process regarding goods, materials & machines in line with purchasing procedures of CRP for office & concerned departments,
∎ Seek approval of expenses for procurement of materials and equipment requested by different departments,
∎ Collect quotations and ensure the best value of CRP resources,
∎ Render necessary and timely support for regular and yearly purchase related activities,
∎ Initiate and share ideas for developing different policies like procurement, transport management,
∎ Ensure the best value of money by purchasing the best quality items through proper market study.
∎ Advise management in revising the procurement related policies,
∎ Conduct physical and market verification on regular basis as required and requested,
∎ Negotiate and adjust prices in line with market prices/trends,
∎ Ensure the participation of users and purchase committee members in the procurement process,
∎ Ensure proper and timely compliance of applicable procurement policies and procedures,
∎ Promote positive image of CRP among the vendors,
∎ Develop yearly activity plans so that major duties and responsibilities can be executed/undertaken in a smooth manner.
∎ Maintain close and regular coordination with other departments as required and requested.
∎ Ensure timely payments to vendors/suppliers etc.
∎ Prepare purchase orders & coordinate in receiving, storing and issuing goods as required and asked,
∎ Manage stock levels and distribute supplies from stock as required and asked,
∎ Maintain stock records,
∎ Prepare inventories as required and asked,
∎ Prepare reports on adjustments to inventories, spoilt or damaged stock and changes in stock location as required and asked,
∎ Find sources of supply and obtain quotes from suppliers as required and asked,
∎ Coordinate purchasing inventory functions as required and asked,
∎ Prepare and maintain inventory of all fixed asset as required and asked,
∎ Get rid of surplus stocks and obsolete stock as required and asked.Major Activities related to General Administration:
∎ Render support to activities organized by CRP like seminar/ workshop, conference, special Meeting etc.,Event management.
∎ Responsible for administrative correspondence,
∎ Supervise, monitor and evaluate activities of supporting staff as receptionist, messenger, maintenance, office cleaner etc. as required,
∎ Conduct evaluation of support & non-management staff members,
∎ Liaison with all other departments of CRP for concern work,
∎ Arrange distribution of external letters and parcels,
∎ Organize services including room, furniture & equipment,
∎ Ensure regular rent collection of CRP,
∎ Timely transmission of mobile bill allowance and collection of house rents,
∎ Make regular CRP round and ensure the cleanliness, smooth function; address any issue that requires prompt and immediate attention during round,
∎ Any other responsibilities as assigned by the supervisor.
∎ Major Activities related to Procurement:
∎ Responsible for administering and executing procurement process regarding goods, materials & machines in line with purchasing procedures of CRP for office & concerned departments,
∎ Seek approval of expenses for procurement of materials and equipment requested by different departments,
∎ Collect quotations and ensure the best value of CRP resources,
∎ Render necessary and timely support for regular and yearly purchase related activities,
∎ Initiate and share ideas for developing different policies like procurement, transport management,
∎ Ensure the best value of money by purchasing the best quality items through proper market study.
∎ Advise management in revising the procurement related policies,
∎ Conduct physical and market verification on regular basis as required and requested,
∎ Negotiate and adjust prices in line with market prices/trends,
∎ Ensure the participation of users and purchase committee members in the procurement process,
∎ Ensure proper and timely compliance of applicable procurement policies and procedures,
∎ Promote positive image of CRP among the vendors,
∎ Develop yearly activity plans so that major duties and responsibilities can be executed/undertaken in a smooth manner.
∎ Maintain close and regular coordination with other departments as required and requested.
∎ Ensure timely payments to vendors/suppliers etc.
∎ Activities related to Inventory Management
∎ Prepare purchase orders & coordinate in receiving, storing and issuing goods as required and asked,
∎ Manage stock levels and distribute supplies from stock as required and asked,
∎ Maintain stock records,
∎ Prepare inventories as required and asked,
∎ Prepare reports on adjustments to inventories, spoilt or damaged stock and changes in stock location as required and asked,
∎ Find sources of supply and obtain quotes from suppliers as required and asked,
∎ Coordinate purchasing inventory functions as required and asked,
∎ Prepare and maintain inventory of all fixed asset as required and asked,
∎ Get rid of surplus stocks and obsolete stock as required and asked.
∎ Major Activities related to General Administration:
∎ Render support to activities organized by CRP like seminar/ workshop, conference, special Meeting etc.,
∎ Event management.
∎ Responsible for administrative correspondence,
∎ Supervise, monitor and evaluate activities of supporting staff as receptionist, messenger, maintenance, office cleaner etc. as required,
∎ Conduct evaluation of support & non-management staff members,
∎ Liaison with all other departments of CRP for concern work,
∎ Arrange distribution of external letters and parcels,
∎ Organize services including room, furniture & equipment,
∎ Ensure regular rent collection of CRP,
∎ Timely transmission of mobile bill allowance and collection of house rents,
∎ Make regular CRP round and ensure the cleanliness, smooth function; address any issue that requires prompt and immediate attention during round,
∎ Any other responsibilities as assigned by the supervisor.

Compensation & Other Benefits:
∎ Provident fund, Gratuity
∎ Festival Bonus: 2
∎ Limited medical facilities, Yearly increment etc. as per CRP policy.

Workplace:
∎ Work at office

Employment Status: Full Time

Job Location: Dhaka (Savar)

Read Before Apply:

Any kind of persuasion will be treated as disqualification of candidature. Any 3rd Division(s)/class(s)/equivalent CGPA in the academic career shall not be acceptable. Highly deserving candidates may be considered for higher initial salary. Only short-listed candidates will be called for interview. Smokers need not apply. Women and people with disability are especially encouraged to apply.

Apply Procedure:

Hard Copy:
∎ Qualified and interested candidates are requested to send their detailed CVs mentioning Telephone/Mobile number, address, email ID, one copy of recent passport size photograph, two references to Human Resource Department, CRP, Chapain, Savar, Dhaka-1343. Please make sure to write the name of the position applied for on the top of the envelope.

Company Information:
∎ CRP
∎ CRP, P/O- CRP- Chapain, Savar, Dhaka- 1343

Address::
∎ CRP, P/O- CRP- Chapain, Savar, Dhaka- 1343

Application Deadline: 17 Mar 2025

Category: General Management/Admin