Assistant Executive/Executive - HR, Admin & Compliance (Sailor Factory)

Experience in Retail Fashion Industry will be an advantage.

Excellent communication & Interpersonal Skill.

People oriented and results driven.

Self-driven to work under pressure and self-motivated to take new initiatives.

Ability to work independently with minimal supervision.

Coordinate end-to-end recruitment activities for factory employees and workers based on approved manpower requisitions.

Arrange interviews and practical assessments in coordination with respective departmental heads.

Maintain recruitment trackers, manpower status and vacancy reports.

Monitor actual manpower against approved organograms and manpower budgets.

Maintain updated employee databases and recruitment documentation.

Coordinate performance evaluation processes for factory employees.

Coordinate employee confirmation assessments and prepare confirmation recommendations for management approval.

Maintain Workers confirmation, increment, promotion and performance evaluation records.

Assist in preparing monthly payroll for factory employees and workers.

Collect, verify and update attendance, overtime, leave, late attendance and other payroll-related information.

Assist in preparing employee final settlements, maternity benefits and other applicable payments.

Receive and address employee and worker grievances in a timely and professional manner.

Conduct preliminary investigations and fact-finding regarding workplace complaints.

Assist in preparing show-cause notices, warning letters and other disciplinary documentation.

Maintain and update employees' personal files, service records and other statutory HR documentation.

Ensure proper documentation of appointment letters, confirmation letters, increment letters, promotion letters and transfer orders.

Update employee information in the HRMS and maintain accurate reporting databases.

Generate daily and monthly reports on manpower status, absenteeism, leave, sickness and overtime.

Prepare HR Functional Plan vs. Achievement reports, monthly employee migration, turnover and absenteeism reports.

Monitor and report excessive overtime and attendance irregularities.

Monitor transportation arrangements and ensure timely transport support for employees and operational requirements.

Supervise and verify housekeeping, cleaning activities, third-party security.