Assistant Administrative officer

Job Description

Title: Assistant Administrative officer

Company Name: Southpoint School College

Vacancy: 1

Job Location: Chattogram (Panchlaish)

Employment Status: Full-time

Educational Requirements:
∎ Masters degree in any discipline

Job Responsibilities:
∎ • Answer and direct phone calls
∎ • Organize and schedule meetings and appointments
∎ • Maintain contact lists
∎ • Produce and distribute correspondence memos, letters, faxes and forms
∎ • Assist in the preparation of regularly scheduled reports
∎ • Develop and maintain a filing system
∎ • Order office supplies
∎ • Book travel arrangements
∎ • Submit and reconcile expense reports
∎ • Provide general support to visitors
∎ • Provide information by answering questions and requests
∎ • Take dictation
∎ • Research and creates presentations
∎ • Generate reports
∎ • Handle multiple projects
∎ • Prepare and monitor invoices
∎ • Develop administrative staff by providing information, educational opportunities and experiential growth opportunities
∎ • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
∎ • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
∎ • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
∎ • Contribute to team effort by accomplishing related results as needed
∎ • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
∎ • Organize travel arrangements for senior managers
∎ • Write letters and emails on behalf of other office staff
∎ • Book conference calls, rooms, taxis, couriers, hotels etc.
∎ • Cover the reception desk when required
∎ • Maintain computer and manual filing systems
∎ • Handle sensitive information in a confidential manner
∎ • Take accurate minutes of meetings
∎ • Coordinate office procedures
∎ • Reply to email, telephone or face to face enquiries
∎ • Develop and update administrative systems to make them more efficient
∎ • Resolve administrative problems
∎ • Receive, sort and distribute the mail
∎ • Answer telephone calls and pass them on
∎ • Manage staff appointments
∎ • Oversee and supervise the work of junior staff
∎ • Maintain up-to-date employee holiday records
∎ • Coordinate repairs to office equipment
∎ • Greet and assist visitors to the office
∎ • Photocopy and print out documents on behalf of other colleagues

Additional Requirements:
∎ Only males are allowed to apply

Salary: Negotiable

Compensation & Other Benefits:
∎ Provident fund
∎ Salary Review: Yearly
∎ Festival Bonus: 2

Application Deadline: March 2, 2020

Company Information:
∎ Southpoint School & College
∎ Address : House -7, Road -5, Nasirabad Housing Society, Panchlaish, Chittagong.
∎ Web : www.spscctg.edu.bd

Category: General Management/Admin

Read Before Apply: Candidates must have File management skills and good typing skills both in English and Bengali