Administrative Secretary
Job Description
Title: Administrative Secretary
Company Name: Dhaka College HSC'89 Foundation
Vacancy: Not specific
Job Location: Dhaka
Employment Status: Full-time
Educational Requirements:
∎ BBA/ BBS
Job Context:
∎ Dhaka College HSC`89 Foundation is a registered non-profit organization incorporated with RJSC in 2017. It has more than 250 registered members. This Foundation has been taking part in various social activities including free health camps running for the underprivileged rural people.
∎ Reports to: President of the Foundation
∎ Role overview: The Administrative Secretary, whose primary objective is to provide a comprehensive support service to the Executive Committee, especially to the President of the Foundation.
∎ Purpose of Role: The Administrative Secretary ensures the provision of effective and proactive support to the President by the means of anticipating his needs, processing his incoming and outgoing correspondence in an accurate and timely manner and arranging functions as required. Also, s/he ensures a professional and welcoming environment to callers and visitors, liaising with members of executive committee and its registered members at all levels within the Foundation with General Secretary, Treasurer, and/or other secretaries, government departments, business and representatives of the local community; often acting as first point of contact with Foundation.
∎ Whilst reporting the post holder will be expected to work independently on set tasks and be responsible for meeting and agreeing targets and workloads. The post holder will be required to work closely with the other members of the executive Committee.
∎ The post holder will be working in a highly confidential and influential office and it is therefore important that he understand the need for accuracy and the considerable responsibility held whilst working in the office environment.
Job Responsibilities:
∎ To develop and maintain an effective mail management system. This will include monitoring the progress of any queries arising from correspondence and ensuring they reach a satisfactory and timely conclusion.
∎ To maintain the Foundation's website and update the site on regular basis.
∎ To maintain the Accounts of the Foundation and to present the Monthly Income & Expenditure Account and Balance Sheet to the EC.
∎ To open and distribute, scan and save into electronic filing system and prepare for President's attention in a timely manner on a daily basis.
∎ To develop and maintain the manual filing system, ensuring that non-topical files are archived appropriately. To ensure accurate file-lists are always kept updated.
∎ To welcome visitors to the office in a friendly and professional manner and offer refreshments, as required
∎ To prepare plan and budgets for the activities including free health camps, reunions and other activities.
Additional Requirements:
∎ Strong analytical and organizational skills.
∎ Excellent communication and English language skills, both oral and written.
∎ Intermediate Microsoft Word, Outlook, Excel. Access and PowerPoint are desirable.
∎ Experience of using the internet to research and access information on a regular basis.
∎ Ability to meet tight deadlines and manage own workloads through effective prioritizing and time management.
∎ Responding to formal invitations and drafting routine responses to correspondence.
∎ Working with limited supervision and taking responsibility for meeting and agreeing targets and workloads.
∎ Corresponding both in person and over the telephone with people at all levels, including prominent businessmen, politicians and senior government officials.
∎ Comprehensive and up-to-date knowledge of office systems and procedures.
∎ Understanding of the confidential nature and the demands of a senior executive's office.
∎ Professional approach to the work environment.
∎ Ability to be flexible at all times and to switch tasks when required with a minimum of supervision.
∎ Ability to work in the evening and at weekends, occasionally, if required.
Salary: Negotiable
Application Deadline: March 15, 2020
Company Information:
∎ Dhaka College HSC'89 Foundation
∎ Address : Bashati Horizon, House-21, Flat-16/B, Road-17, Banani
Category: Secretary/Receptionist
Read Before Apply: If you feel that you are the right candidate, please send us your updated CV to dchsc89@gmail.com by 15 March 2020.
Deadline Expired on 15th Mar 2020
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