Administrative Assistant

Job Description

Title: Administrative Assistant

Company Name: SOLIDAR SUISSE

Vacancy: Not specific

Job Location: Cox's Bazar

Employment Status: Contractual

Educational Requirements:
∎ At least 12 years' education in commerce, business administration, secretarial science or relevant subjects

Experience Requirements:
∎ At least 2 year(s)

Job Context:
∎ Duration : 01 July 2021 to 30 June 2022
∎ Reporting to : Finance and Administration Coordinator
∎ Background and purpose of this consultancy contract:
∎ In Bangladesh, Solidar Suisse has been supporting projects in the field of decent work since 2015. Since the start of the Rohingya refugee crisis in 2017, Solidar Suisse has been supporting projects in favor of Rohingya refugees in the fields of shelter, food security and WASH, implemented by local partner organizations. In 2018, Solidar established it`s presence in Bangladesh and has selected two local organizations to implement Shelter and Livelihoods projects. The project operations are based in Cox`s Bazar.

Job Responsibilities:
∎ Primary responsibilities:
∎ The primary responsibility is to provide administrative support to the staff of Solidar Suisse Bangladesh Office
∎ Key Tasks:
∎ Provides administrative support to ensure efficient operation of the office.
∎ Schedules meetings, workshop, field visits and provide administrative supports to visitors.
∎ Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
∎ Makes travel arrangements for staff such as booking flights, cars, and hotel or restaurant reservations.
∎ Supports team by performing tasks related to organization and strong communication.
∎ Collects information from the vendors of different goods and services and assist in procurement process.
∎ Assists in banking and payments.
∎ Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
∎ Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
∎ Contributes to team effort by accomplishing related results as needed.

Additional Requirements:
∎ At least 02 year of relevant work experience
∎ Proficiency in verbal and writing skill both in Bengali and working knowledge in English Proficiency in Microsoft Office Products (Word, Excel, PowerPoint; Outlook)
∎ Personal competencies:
∎ Well organized, excellent attention to detail and ability to manage and prioritize multiple tasks, take initiative and solve problems
∎ Positive attitude, able to work in a team, and respect opinions of others
∎ Good interpersonal skills and communication skills
∎ Demonstrate ability to work under pressure and meet tight deadlines
∎ Ability to build and maintain excellent relationships with internal and external partners
∎ Good and active team member, with independence and well-structured mode of operation showing good judgement in recognizing and setting priorities
∎ Ability to improve, innovate and solve problems
∎ Flexibility and politeness

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 12 Jun 2021

Company Information:
∎ 2 Jun 2021
∎ SOLIDAR SUISSE

Category: General Management/Admin