Admin Specialist
Job Description
Title: Admin Specialist
Company Name: Plan International Bangladesh
Vacancy: Undefined
Job Location: Cox's Bazar (Ukhia)
Employment Status: Contractual
Educational Requirements:
∎ At least Bachelor's Degree, preferably in Operations management or MBA.
Experience Requirements:
∎ At least 3 year(s)
Job Context:
∎ Duration of the position is 12 months.
∎ Based in Ukhiya,Cox`s Bazar. This position is responsible for providing timely, consistent and quality support for operational services for Ukhiya/Project office which includes planning and delivering administrative and logistics management; managing purchase and procurement, maintenance of fixed assets, and installation of office and security. The incumbent will also work with Operations Manager and Head- Administration in placing admin controls in the divisional office.
Job Responsibilities:
∎ To ensure that Admin planning for purchase and procurement is prepared and shared in time.
∎ Prepares Agreement/MOU for formalising partnerships and service contracts
∎ Provides logistic support, office management and securities
∎ Manages inventories, fixed assets and supplies management
∎ Supervises staff members and ensures support for further development
∎ Building Relationship with GO, NGO and other stakes. Support procurement
∎ Ensures Gender and CP policy awareness, compliance and practices in managing administrative works
∎ Application of knowledge required for the role, complexity of problems handled & the degree of investigation, analysis, & creative thinking required to solve them
Additional Requirements:
∎ At least three (3) years' work experience in administration preferably in INGO
∎ Working experience in emergency is preferable.
∎ Understands the role of Plan and context in which Plan work
∎ Cultivates an environment where people are confident to take the initiative, be innovative and learn new ways of working
∎ Adopts an appropriate communication style when communicating with the whole range of colleagues, partners, Children and communities; exhibits active listening and effective feedback; ability to clearly and convincingly express thoughts and ideas in written and verbal form
∎ Adopts appropriate tools and methodologies to facilitate disadvantaged children, families :
∎ Manage resources (staff, budgets and work) to deliver results to agreed quality standards; able to apply planning-leading-organizing-controlling skills
∎ Adopts a team style which adds value to work and reinforces good working practices;
∎ Understanding of how it impacts the overall achievement of the projects and programme.
∎ Understanding on general administrative policy and procedure including purchase and procurement of goods and services; Understanding on Plan's own operational policies and procedures on admin and finance.
∎ Ability to apply holistic approach by analyzing the relationship between the facts.
∎ Ability to conceptualize and present in an organized way and clearly.
∎ Understand the need of the programs and management and ability to serve as per their need.
∎ Ability to involvement team members in decision making and consensus building.
∎ Establishing good relationship with all the stakeholders and maintain networks with government and non-government agencies.
∎ Effectively handles discussions with a focus on both groups and individuals to enrich participants' understanding of particular subjects or situations, understands process and can diagnose group needs and intervenes accordingly.
∎ Ability and skills to managing staff/outsourced staff for research or baseline survey at work and their training & development
∎ Ability to handle PC, software for data analysis, presentation in multimedia and use of internet.
Salary:
∎ Competitive salary and benefits package will be offered to the deserving candidate
Application Deadline: May 14, 2019
Company Information:
∎ Plan International Bangladesh
∎ Business : Founded 80 years ago, Plan International is one of the oldest and largest children`s development organisations in the world. We work in 52 countries across Africa, Asia and the Americas to promote child rights and lift millions of children out of poverty. In 2015, Plan International worked with 100 million children in 85,282 communities. Plan International is independent, with no religious, political or governmental affiliations but having a vision of a world in which all children realize their full potential in societies that respect people`s rights and dignity.
Plan International has been operating in Bangladesh since 1994. Plan International seeks to ensure the rights of children to education, health, safe water and sanitation, protection, youth social and economic empowerment and climate change, environmental degradation and natural or man-made disaster hazards throughout the country.
Category: General Management/Admin
