Admin Officer

Job Description

Title: Admin Officer

Company Name: The Alliance Française de Dhaka (AFD)

Vacancy: 01

Job Location: Dhaka

Employment Status: Contractual

Educational Requirements:
∎ Masters' level degree (Preferably in Management/ Public Administration/ HRM)

Experience Requirements:
∎ At least 2 year(s)

Job Context:
∎ The AFDhaka is a nonprofit Society promoting French Culture and cultural relations between people of France and of Bangladesh. We offer French classes, cultural activities and run a multimedia library. We are seeking to invite hard working and qualified candidates for the POST OF ADMIN OFFICER
∎ Contract Duration: One (1) year with possibility of extension based on performance

Job Responsibilities:
∎ Regular maintenance & repairing work follow-up with technician & outside vendors
∎ Administrative support before and during DELF exam, Cultural Program
∎ Providing support to the Education Administrative officer for Classroom maintenance work
∎ Following up Administrative issues with Cultural Department during the cultural program
∎ Updating Asset Register file for Audit
∎ Coordinating with Uttara & Gulshan branch (for administrative issues)
∎ Purchasing furniture, Electronics and Computers equipment (If and when necessary)
∎ Administrative support during different training, Meetings (Like: Teacher's training, AGM, Board meeting)
∎ Maintaining working hours and duties of the security, service and cleaning staffs
∎ Updating overtime schedules & submit to Accounts department
∎ Leave monitoring for AFD staffs & record keeping
∎ Monitoring- Monthly cleaning items purchase for Dhanmondi and Gulshan Branch
∎ Maintaining relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time
∎ Renewal of service contract with different vendors when expired.
∎ Working with Hiring process directly with the Director
∎ Providing information regarding office holidays time to time, creating and supplying different notices (as necessary)
∎ Maintaining general office files, including purchase information, leave records and other files related to the company's operations.
∎ Arranging Facebook promotion during the French course admission period with Digital Marketing Agency.
∎ Overseeing the maintenance of office facilities, and equipment.
∎ Note: Duties & responsibilities are not limited to the above list.

Additional Requirements:
∎ Minimum two years experience in HR & Admin
∎ Excellent command in English & Bangla
∎ Excellent knowledge of Office application
∎ Knowledge of French language would be an advantage
∎ Must be proactive & self motivated
∎ Must be responsible and reliable
∎ Must have follow-up skills
∎ Excellent written and verbal communication and interpersonal skills

Application Deadline: April 10, 2020

Company Information:
∎ The Alliance Française de Dhaka (AFD)
∎ Address : 26, Mirpur Road, Dhaka-1205
∎ Web : www.afdhaka.org

Category: General Management/Admin