If we talk about technology, it reaches the top in this digital world. Office 365 is one of the advanced technologies that Microsoft offers to conveniently manage users’ personal or business work. Many users want to know how to restore deleted mailbox Office 365 cloud-based Saas. The simple answer to this question is that the users can’t restore deleted items once Microsoft’s retention policy expires.
However, users can avoid such situations if they keep a copy of their important data in a local drive. In this blog, we will elaborate on the simple solutions that users can use to keep a copy of their important mailboxes in local storage. Also, we will discuss a little bit about the retention policy of the Microsoft. Kindly scroll down the page and read the information to learn how to protect your data from future mishaps.
Microsoft’s retention policy: a short description
Generally, Microsoft has a retention policy that states that if users accidentally delete any item or mailbox from Office 365, they can restore it within 90 days. After this time, users can’t restore deleted mailbox Office 365 platform. Usually, we delete items using two methods. One is when we press the delete button to remove an item or mailbox from Office 365, which directly goes into the deleted items folder that users can easily restore.
Another is deleting the mailbox using the Shift and delete key; the data will not go into the deleted items folder. This data becomes hard to recover for users. So, users can process the Office 365 mailbox backup task. If users face such situations in the future, they can easily restore their data. Here, we will show you how to restore a deleted mailbox from Microsoft 365.
Restore deleted mailbox Office 365 from deleted item folder
In this solution, users need to use the Office 365 admin credential to follow the below steps to restore deleted mailbox Office 365 quickly.
Step 1: Open the Office 365 page and log in with the admin credential.
Step 2: After that, click the Outlook option.
Step3: Tap the Deleted Items folder from the folders list.
Step 4: Look for the item you want to restore and right-click on it. Then, click the Restore option.
Step 5: Once you process the above steps, the items will return to the Inbox folder.
This is the entire procedure to restore deleted mailbox Office 365 from the deleted items folder. Users can also use another solution to do this task, so read the next section and understand other ways to process this task.
Recoverable items folder option to restore deleted items
Here, we will take the help from the Recoverable Items folder to accomplish this restoring task. Follow the below steps if you want to restore deleted mailbox Office 365 with an easy process.
Step 1: Go to the Office and choose the Outlook option.
Step 2: Then, click the deleted items folder and choose the recover items deleted in this folder.
Step3: After that, select the email you want to restore, right-click on it and tap the Restore option. Users can also do this procedure to get bulk emails at a time.
Step 4: The restored emails will appear in the Inbox folder.
Users can only use these approaches to recover the softly deleted items. If you want to restore the items after the expiring retention policy, there is no solution to do it successfully. So, this is why users must backup Office 365 email to avoid such situations. If users keep a backup of their important data in a local drive, restoring data in an appropriate situation will become easy.
Therefore, we will introduce users to a professional solution through which users can learn how to backup Office 365 mailboxes in a local drive. The next section will help you understand the tool’s features, so read the next section carefully.
An easy solution to keep the Office 365 mailbox backup
We explained why it is necessary to keep the backup of Office 365 emails to avoid future mishaps. Users can look at the Shoviv Office 365 Backup and Restore Tool to accomplish this task rapidly. This software offers numerous features and functionality to make the task as easy as a cakewalk. Users can easily backup Office 365 mailboxes using this tool even if they do not have excellent technical skills.
It offers several file formats to back up the emails in a local drive, such as PST, MBOX, HTML, MSG, etc. The tool provides a filter option that users can use to select particular items to process with this backup task. By taking the backup of their data, it will become easy for users to restore deleted mailbox Office 365 cloud-based platform. The tool doesn’t affect the folder hierarchy and integrity of the data when processing backup tasks.
How to backup Office 365 mailboxes- a few simple steps?
The users can follow the below steps to process the Office 365 email backup task.
Step 1: Open the tool and click the Connect Office 365 option.
Step 2: Enter the project name, choose Exchange Server Name and provide other details. Then, click the OK button.
Step3:
- Click the Backup Directory tab.
- Enter the name and select the path where the backup will be saved.
- Tap the OK button.
Step 4: Select the Backup Jobs and choose the mailbox type you want to back up.
Step 5: Choose the mailbox you want to back up.
Step6: Use the folder option to add or remove the items per requirements.
Step 7: To schedule the backup job, use the scheduler option.
Step 8: The scheduler option allows the facility to schedule the backup task regularly, such as daily, weekly or monthly. Select the time and date if needed and click OK.
Step9: Fill in the Item thread count, select the size for the resultant, and others.
Step 10: Select the file format to keep a backup of Office 365 mailboxes.
After completing these steps, the process will be completed, and a backup of your data will be saved.
Conclusion
This blog explained the solutions to restore deleted mailbox Office 365 if users delete any item or mailbox accidentally or intentionally. We have also given a solution to keep a backup of your important data that will help you secure data from future mishaps. Users can also try its free demo version to understand the entire working of the tool. Users can freely process the first 50 items per folder with its free demo version.
