Microsoft 365 is a software as a service (SaaS) that provides various services like MS Excel, Word and Skype for business. If users are willing to backup Office 365 mailboxes in PST can proceed with the task quickly. Office 365 is a vast platform for businesspeople that stores all the data. Office 365 fulfils the modern need of today’s working culture.
Reason to export Office 365 mailbox to PST
All the users who wish to backup their data to PST file format were wondering why there is a need to backup Office 365 mailboxes data. However, most people who are regular users of Office 365 have a piece of complete knowledge of the process. Thus, we are listing a few reasons so that users who have just begun using the platform can proceed with the task.
- While using Office 365 platform, users have to pay for storage, which is one of the fantastic features of this platform.
- The security features of Microsoft 365 have grabbed every user’s attention.
- Users who work on Microsoft 365 from different places can access their data anytime, anywhere and through any device.
- Somehow if users misplace their data intentionally/ accidentally will be able to backup Office 365 mailboxes that benefit users.
Methods to export Office 365 mailbox to PST
Many users search for different methods to backup Office 365 mailboxes data. This is to notify users of two ways to begin the task, the manual method and the professional third-party tool. With this method, users can back up Office 365 data straightforwardly. Although both methods are available for the users, it is up to the users to choose which method they opt for.
Backup Office 365 mailboxes manually
All users willing to proceed with the task manually are informed that the manual method is tough to handle. Users with deep knowledge of the manual method can proceed with the task. The technical experts will be able to complete the process, as they are aware of the technicalities of the task. However, users can check out the steps below to begin the process.
#1 Phase:
- To backup Office 365 mailboxes, log on to the Microsoft 365 account by entering administration details.
- Now open the admin centre and tap the security option.
- From the left panel, click on the Permission tab and hit the eDiscovery manager option,
- Later, a new window will appear, and then the edit option will be available, opposite to the eDiscovery administrator.
- After that, select the eDiscovery administrator option and click the save button.
#2 Phase:
- From the left panel, visit the search option and then hit the content search option.
- Afterwards, the content search window will open before you tap the new search option.
- After that, users are supposed to enter the name and description for their new search and hit the Next option.
- Users can select the location to save their PST file on the next window and then hit the Next button.
- Now you must select the keyword, apply the condition per the requirement, and then hit the Next option.
- Now users can review their settings and hit the Submit option, and to change the search setting click on the back option.
#3 Phase:
- First, click on the search option from the search list and tap the Action option.
- After that, hit the export result option, select the Output option and hit the Export option.
- After that, click on the export option and choose your last export anthem; click on the download result option.
- Later on, scroll down the page and copy the export key.
- On the next window, the eDiscovery export tool will open before you; you must paste the copied export key and browse the location to save the file.
- Lastly, hit the start option, and backup Office 365 mailboxes will begin.
Take Office 365 email backup with a professional tool.
The professional method makes the whole procedure easy-going. Therefore, the professional tool to export Office 365 mailbox to PST will be the best option for the users. The Shoviv Office 365 Backup and Restore Tool is one of the finest utilities that instantly completes the task. Therefore, to begin the task, follow the mentioned steps.
- Download and install Shoviv’s Office 365 backup tool.
- Tap on the Connect Office 365 option to create a project.
- On the next window, enter the required details and hit the connect option.
- Now, on the next backup directory window, click on the add icon and enter the name for the directory.
- Later, browse the name and path to save the backup.
- After that, generate a new backup job by tapping on Add icon.
- The new dialogue box will open; provide a new name to the project and hit the Next option.
- On the new window, select the mailboxes you want to back up and hit Next.
- Next, the filter page will open, where users can filter the item based on date range, message class, and folder filter. After applying the filter, click on the Next option.
- Now, users can set the thread count for the mailbox and items on the settings page. Users can also set the size of the resultant PST file. Then hit the next option.
- Users can also schedule a backup as per their needs. For the instant process, choose the immediate option.
- Now, the status page will open, where users can check the status of the created job. Users satisfied with the job can tap on the Finish option or click the Back option if there is something to edit.
- At the end, you will get a complete report of the process.
Final Words
Backing up the data is a massive task for the users, and data is critical for those running large enterprises. Therefore, to backup Office 365 emails, users look for a perfect solution that can quickly proceed with the task and complete the whole procedure.
We have shared both methods so that it can be easy for users to check out the procedure. We have also shared the professional tool so users can check out the tool mentioned for the process. The software offers a free demo version of the tool so that users can explore every feature in detail.
